Documentation & Funding Manager - Equipment Finance, Capital Markets

Flagstar Bank • Hicksville, NY

10d • Remote

About The Position

The Documentation & Funding Manager is responsible for managing operations of the Regional indirect business channel as it relates to documentation preparation, review and funding coordination. This role provides oversight of the day-to-day operation and administration of Regional Direct business channel functions, including documentation preparation, documentation review, funding, and general ledger reconciliation. The manager will also provide subject matter expertise, guidance, and direction to employees within the department and across other business channels such as Vehicle Finance, Indirect Finance, Direct Finance, and Capital Markets. They will collaborate with other departments, team members, and clients to ensure a timely and efficient funding process, manage team workload, and keep clients informed of progress. This role serves as a direct liaison between Signature Bank Group Directors and Signature Financial Executive Sales Officers regarding transaction workflow and completion. Additionally, the manager will assist the VP, Director of Operations in creating and enforcing procedures for the regional direct business channel, recommend improvements, and assist junior staff with escalated issues and complex transactions. They will review and negotiate documentation modifications, make decisions based on industry knowledge and client financial understanding, and approve high-level funding and documentation exceptions while maintaining policy consistency. Quality control of transactions reviewed or prepared by junior staff is also a key responsibility. The role involves calculating Executive Sales Officer Incentive Credits and providing reports to management. The manager uses independent judgment to analyze and resolve problems and is responsible for talent management functions including employment, performance evaluations, staff development, disciplinary actions, succession planning, and ensuring compliance.

Requirements

• Undergraduate Degree (4 years or equivalent).
• Minimum experience required: 6+ Years prior banking and/or finance experience in a commercial lending environment required.
• Advanced knowledge of lease and loan documentation processing required, including proven knowledge of the complexities of documentation and risks inherent in the documentation process.
• Excellent verbal and written communication skills.
• Ability to communicate with management as well as Private Client Groups throughout the Bank.
• Proficiency with industry related software required; Proficiency in Microsoft Word and Excel required.
• Ability to make modifications to documents in order to maintain safety and soundness.
• Demonstrates a strong ability to build and maintain effective relationships with stakeholders by communicating clearly, engaging in proactive collaboration, and leveraging cross functional insights.
• Aligns relationship building efforts with enterprise goals to accelerate performance and drive strategic results.
• Builds trusted client relationships, whether internal or external, by identifying needs and delivering tailored solutions to enhance the overall client experience.
• Fosters or supports a positive work culture and productive work environment, displaying importance of effective relationships with customers and stakeholders.

Nice To Haves

• Prior management experience.

Responsibilities

• Provides oversight of the day –to-day operation and administration of Regional Direct business channel functions which include documentation preparation, documentation review, funding and general ledger reconciliation.
• Provide subject matter expertise, guidance and direction to SF employees within the department and outside of the department as it relates to other SF business channels including Vehicle Finance, Indirect Finance, Direct Finance, and Capital Markets.
• Works with other departments, team members and clients to assure a timely and efficient funding process.
• Ensure team workload is completed daily and clients are informed of progress.
• Serve as a direct liaison between Signature Bank Group Directors and Signature Financial Executive Sales Officers as it relates to transaction workflow and completion.
• Assist the VP, Director of Operations in the creation and enforcement of procedures specific to the regional direct business channel.
• Recommend potential improvements to current procedures.
• Assist junior staff with escalated issues, troubleshooting and expertise.
• Provide guidance and participate in the structuring of complex, and large transactions in accordance to industry practices, bank standards and departmental procedures.
• Review and negotiate modifications to documentation requested by clientele.
• Make decisions based on overall knowledge of industry as well as a keen understanding of the financial strengths and weakness of the client.
• Approve high level funding and Documentation exceptions and waivers, while maintaining consistency with internal policies and procedures.
• Perform quality control of transactions reviewed and or prepared by junior documentation specialists.
• Calculate Executive Sales Officer Incentive Credits (commission) and provide reporting to SF Executive Management as well as Signature Bank finance department.
• Uses independent judgement and discretion to make decisions.
• Analyzes and resolves problems.
• Responsible for talent management functions including: employment, performance evaluations, staff development/training, disciplinary actions, succession planning and ensuring all staff comply with compliance requirements.
• Performs special projects, and additional duties and responsibilities as required.
• Consistently adheres to regulatory and compliance policies and standards linked to the job as listed and complete required compliance trainings.
• Accountable to maintain compliance with applicable federal, state and local laws and regulations.

Benefits

• medical, dental, vision, life, and disability insurance
• comprehensive leave program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree