Documentation Coordinator

Gehl Foods • Germantown, WI

15h • Onsite

About The Position

We are seeking a meticulous and organized Documentation Coordinator to join our team. This full-time role involves collecting, reviewing, and maintaining critical supplier documents to ensure compliance and accuracy. You will work closely with various internal teams and external suppliers, utilizing documentation systems and adhering to established procedures. This position offers stable hours, growth opportunities, and a supportive team environment.

Requirements

• High school diploma required.
• Strong attention to detail and comfort working with documents and data.
• Good communication skills and ability to work with internal teams and suppliers.
• Basic proficiency with Microsoft Office.
• Ability to stay organized and manage multiple small tasks throughout the day.

Nice To Haves

• Associate's or bachelor's degree in a related field (FSQ, science, supply chain, business) preferred but not required.
• Experience with SharePoint or documentation systems is a plus but training will be provided.

Responsibilities

• Collect and organize supplier documents such as specifications, allergen statements, Letters of Guarantee, COAs, and packaging compliance forms.
• Review documents for completeness and accuracy using established checklists and SOPs.
• Maintain clean, organized files across SharePoint, TraceGains, and internal systems.
• Monitor incoming documentation and route items through FSQ workflows.
• Track outstanding requests and follow up with suppliers when information is missing.
• Support routine documentation tasks for new materials, changes, and supplier onboarding.
• Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks.
• Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date.
• Maintain version control and ensure documents match current standards.
• Work with Procurement, Operations, R&D, and FSQ teams to ensure documentation is available when needed.
• Communicate clearly and professionally with suppliers regarding requirements and corrections.
• Enter and validate metadata in documentation systems.
• Help troubleshoot simple file issues (permissions, naming, formatting).
• Support consistency and organization across shared FSQ folders.

Benefits

• On demand pay
• Quarterly bonuses (based on team achievement and up to 6% of wages)
• Full benefits package – medical, dental, vision & 401(k) match
• Generous PTO & holidays
• Growth opportunities to expand skillsets and enhance career
• Referral bonus program
• Tuition reimbursement
• HSA Medical plan option with annual company contribution
• Perks at Work – discounts on shopping, travel & more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED