Documentation Coordinator

CAE•Montreal, QC

About The Position

Incumbents are responsible for coordinating activities of specialized nature usually coming from different sources (internal or external) conducting to final product delivery. Responsibilities require sound working knowledge of procedures in the department necessary to accomplish work activities.

Requirements

Must be eligible for NATO Security Clearance
Must be eligible for Controlled Goods/ITAR clearance
CEGEP level degree or equivalent
3-5 years experience working with electronic documents and document management.
In-depth knowledge of computer applications (i.e. Adobe Acrobat, MS Outlook, MS Office, etc)
Excellent written and verbal communication skills
Bilingual (English and French)
Ability to work and adhere to policies, directives, and work instructions
Ability to interface with internal and external customers
Innovation/creativity, managing/working with others, project/process management, accountability

Nice To Haves

Some problem-solving ability is an asset
Customer Focus
Scope to deal with some complex problems unsupervised (into the department)
Peer Relationships
Learn & adapt to change
Time Management
Ownership of Duties

Responsibilities

Manage assigned projects
Attend Kick-off and Power-off meetings
Interface with multiple players - Project Management, Software and Hardware engineering, ILS, and test site to ensure all documents are released prior to preparation of delivery
Extract company data from various sources or tools such as, but not limited to, SFTP, ELS, SharePoint, PLM, E-docs, Project Tracker, Shipping Workbench, Jira, Salesforce, etc…
Organize, catalogue and deliver contractual data - requiring considerable knowledge of departmental policies and procedures, ensuring that document is handled properly in accordance to security and export control regulations
Prepare delivery and documentation index reports using in-house tools and Microsoft Office applications
Respond to internal customer requests, concerning documentation delivery status inquiries
Ensure on-time delivery and quality KPI’s are met
Ensure documentation is delivered as per customer Tech Spec or Sub-contract or Contract data requirements list (DRL)
Other duties may be assigned