Documentation Control Specialist

ACCO Engineered Systems•Pasadena, TX

5d•Onsite

About The Position

Under the general direction of the Document Control Lead and receiving instruction from the AP Supervisor as required, the Documentation Control Specialist completes invoice capture, error review and correction, mail distribution and related administrative duties. This role involves capturing all invoices in Medius, performing error review and correction, and distributing mail.

Requirements

H.S. Diploma or equivalent required
2+ years of previous Accounts Payable work experience
Proficiency with MS Windows, including MS Word and MS Excel (e.g., can accurately complete sum functions and calculations using Excel formulas)
Accurate 10-key by touch (7000+ keystrokes preferred) and demonstrated data-entry accuracy
Demonstrated customer service excellence, including professional, courteous phone skills
Ability to work under pressure to meet deadlines
Ability to work overtime and weekends as required by Supervisor or Manager

Nice To Haves

Experience with Construction A/P department and/or accounting system preferred, but not required
Previous experience with document imaging administration (a.k.a. “paperless” invoice system) and scanning equipment preferred but not required.

Responsibilities

Capture of all invoices in Medius and capture error review including: Review all Incoming invoices in Medius, take action on and delete all non-invoice documents
Review and update proper job and PO information on invoices that errored out and are in Document import.
Work with A/P Specialists and Service A/P on invoices with missing data to determine proper job information.
Review and distribute mail daily.
Other duties and responsibilities as assigned.