Documentation Control Specialist

Nasittuq Corporation • Ottawa, ON

23h • Onsite

About The Position

Nasittuq provides Operation & Maintenance services for the North Warning System (NWS). The NWS is a joint Canada and United States early-warning radar system with 47 sites located in Northern Canada; a Control Centre and Support Centre located in North Bay, ON and a Contract Management Office located in Ottawa, ON.
Our core values—Safety, Diversity, Integrity, Social Responsibility, Environmental Stewardship, and Agility—guide everything we do.

Requirements

• Diploma or degree in Records Management, Library Sciences, Information Management, Business Administration, or a related discipline
• Ability to obtain and maintain a Government of Canada Secret Clearance
• Ability to obtain and maintain Controlled Goods certification
• Minimum of 5 years of experience in document control, records management, or a related field
• Experience working with ISO 9001 or similar quality management systems
• Experience using document management systems (e.g., SharePoint)
• Experience supporting audits and working within regulated or compliance-driven environments
• Strong knowledge of document control principles, version control, and lifecycle management
• Familiarity with technical documentation standards and controlled environments
• Exceptional attention to detail and organizational skills
• Strong communication skills with the ability to work with both technical and non-technical stakeholders
• Proficiency in Microsoft Office and document management systems
• Ability to manage multiple priorities in a deadline-driven environment
• Collaborative, proactive, and solutions-focused mindset

Responsibilities

• Administer and maintain controlled documentation, including SOPs, work instructions, engineering documents, forms, and quality records
• Manage the full document lifecycle including creation, revision, approval workflows, distribution, and archival
• Coordinate document distribution and internal communications to ensure timely and accurate access
• Maintain and ensure the integrity of the master document repository (e.g., SharePoint)
• Ensure compliance with ISO 9001 standards and Controlled Goods requirements
• Manage official document transmittals to and from customers, ensuring traceability and contractual compliance
• Provide guidance to sub-library representatives across multiple locations to ensure consistency in document control practices
• Support internal and external audits by preparing, retrieving, and organizing required documentation

Benefits

• Health, dental, vision, disability, life insurance, and employer-matched pension plans (up to 5%)
• 6% vacation pay for employees under five years

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree