DOCUMENTATION COMPLIANCE REVIEWER - (ENGINEERING TECHNICIAN IV)

State of Illinois • Collinsville, IL

10d • Onsite

About The Position

This position is responsible for documentation compliance oversight of improvements funded with Motor Fuel Tax, Township Bridge Program, federal, and other special funds; General Obligation and Motor Fuel Tax bonds; and Special Assessments provided by the department for all district Local Public Agencies (LPA). This position provides assistance to LPA, both urban and rural, in the proper documentation of improvements funded with revenue streams provided by the department and educates the LPAs on changing statutes, policies, regulations, and programs.

Requirements

• Completion of two years of college in civil engineering technology, pre-engineering or a job related technical/science curriculum PLUS five years of engineering, OR seven years of engineering experience.
• Requires a valid driver’s license.
• Requires occasional in-state travel which may include overnight stays.
• Requires successful completion of a background screening.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

Nice To Haves

• Knowledge of basic accounting principles.
• Knowledge of allowable Motor Fuel Tax expenditures.
• Knowledge of basic roadway maintenance practices.
• Working knowledge of the Microsoft Office Suite.
• Ability to perform job duties independently and with minimal guidance/supervision.
• Strong oral and written communication and organizational skills.

Responsibilities

• Monitors projects for compliance with the Bureau of Local Roads and Streets administrative policies, Illinois state statutes, federal regulations, and procedures.
• Reviews resolutions, maintenance programs, engineering agreements and payments, contract awards, contract changes, contract payments, invoices, bank records, closeout summary, and other documentation as required.
• Utilizes systems including the Web-based Motor Fuel Tax (WMFT) system, verifies entries against documents submitted. Maintains the WMFT system for tracking compliance reviews of receipts and disbursements of state/federal funds.
• Coordinates policy and procedure changes and new programs with Field Engineers, Office Technicians and Local Public Agencies (LPA).
• Coordinates the review of audit reports done by other bureaus/offices/agencies with the Field Engineers, Office Technicians, and LPAs.
• Monitors corrective action required by the Bureau of Local Roads and Streets and provides assistance in resolving problem areas determined by the Bureau of Investigations and Compliance.
• Works with the central Bureau of Local Roads and Streets to prepare course material and participates in the training of department and LPA personnel.
• Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
• Performs other duties as assigned.

Benefits

• Health, Life, Vision, and Dental Insurance
• Pension Plan
• 12 Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• 12 paid Sick Days annually
• 10 paid Vacation Days their first year of service and can earn up to 25 paid Vacation Days annually
• 3 paid Personal Days annually
• 13-14 paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree