Documentation Clerk

PCC Talent Acquisition Portal • San Leandro, CA

1d • Onsite

About The Position

Under general supervision, this role is responsible for receiving, storing, delivering, packing, and shipping all incoming and outgoing goods for the company in accordance with quality standards. The position ensures that documentation, tooling, and parts are correctly matched to paperwork, and that all materials are received, stored, and issued per production requirements. The role also involves shipping materials to vendors when completed, conforming to visual and dimensional specifications. Maintaining housekeeping and safety practices is crucial for quality. The Documentation Clerk will log into the main computer system, extract information, log time, enter inventory amounts, and forward to the next operation. This role requires verifying inbound or outbound tooling for damage, receiving and unpacking shipments, performing count checks, comparing with packing slips, and entering receiving information into the computer. Storing materials in appropriate areas and forwarding paperwork to proper departments are key duties. Periodic inventory counts following prescribed procedures are also part of the role, along with knowledge of the computerized "Consumption" inventory process. The clerk will keep stock in good order, ship and transport materials to production areas without damage, and prepare items for shipment to customers. This includes verifying parts and items against shipping documents, selecting and placing protective packing, assembling cartons, sealing containers, affixing labels, weighing, and completing documentation. Clarifying shipping discrepancies and preparing bills of lading and shipping reports are also responsibilities. The role requires demonstrating leadership, setting good examples, cooperating with management, and training incoming personnel. Detailed completion of departmental paperwork and explaining the logic of all phases are expected. The ability to make cost analysis for decision-making and exercise good judgment is necessary. Proficiency in using the on-line computer system as required by job procedures is essential. Good work habits, including neat stacking, labeling, and accessibility of materials, are important. The clerk must budget time effectively, accomplish important tasks first, and avoid unnecessary conversation. Working under minimal supervision to ensure materials are properly received and stored is required. The ability to correctly use the computerized receiving system and maintain logs of all outgoing and incoming shipments is necessary. A valid driver's license is required for picking up and delivering materials, parts, and supplies with an excellent safety record. Meeting truck loading schedules and securing month-end shipments are also duties. Preparing parts for shipment, including oil dipping and processing from QC and Heat Treat Departments, is part of the role. The position requires physical strength and stamina for a full shift. Demonstrating proper procedures for signing off travelers, filling out department slips, labor vouchers, and other documents is expected. Meeting all production and quality standards and performing other assigned duties are also required. Experience and/or training are considered. Effective communication in English, both verbally and in writing, reading, following, and interpreting instructions, performing basic mathematical calculations, and using simple to moderately complex measuring devices and fixtures are necessary. Physical ability to perform essential job functions is required.

Requirements

• Ability to communicate effectively in English, both verbally and in writing.
• Ability to read, follow and interpret instructions on technique cards, code sheets as well as other verbal or written instructions.
• Ability to perform basic mathematical calculations.
• Ability to use simple to moderately complex measuring devices and fixtures.
• Physical ability to perform the essential job functions.
• Possess a valid driver’s license.
• Excellent safety record.
• Knowledge of computerized "Consumption" inventory process.
• Experience and/or training are included in considerations.

Nice To Haves

• Demonstrate leadership ability and set good examples for the rest of the department.
• Demonstrate cooperation when assistance is needed by the management.
• Possess the ability to train incoming personnel.
• Demonstrate the ability to complete all departmental paperwork in fine detail and explain the logic of all phases.
• Demonstrate the ability to make cost analysis for decision making, and exercise good judgment.
• Be proficient in using the on-line computer system as required in their job and identified in their procedures to perform their assigned tasks.
• Demonstrate good work habits (all materials stacked neatly on shelves, labeled and accessible to departments) and attitudes.
• Budget time well, accomplish most important tasks first.
• Normally avoids unnecessary conversation with others in plant.
• Able to work under minimal supervision and to ensure all materials are properly received and correctly stored in the proper locations.
• Be able to correctly use computerized receiving system and maintain logs of all outgoing and incoming shipments as required.
• Possess the physical strength and stamina to put in a full shift in assigned jobs.
• Demonstrate proper procedures for signing off traveler, filling out department slips, labor vouchers, and any other department documents.

Responsibilities

• Receive, store, deliver, pack, and ship all incoming and outgoing goods.
• Ensure documentation, tooling, and parts are correctly matched to paperwork.
• Receive, store, and issue materials per production requirements.
• Ship materials to vendors when completed, conforming to visual and dimensional specifications.
• Follow established housekeeping and safety practices.
• Log on main computer system, extract information, log time, enter inventory amount, and forward to next operation.
• Visually check inbound or outbound tooling for damage.
• Receive, unload, and unpack incoming shipments, make count checks, and compare with packing slips.
• Complete log of incoming materials, enter receiving information into computer, store in appropriate area, and forward paperwork.
• Take periodic inventory counts following prescribed procedures.
• Keep all stock in good order.
• Ship and transport materials to production areas ensuring no damage to parts.
• Prepare items for shipment to customers.
• Verify parts and items against shipping documents or orders for correct items and specified number.
• Select and place protective packing on items as required.
• Select and assemble cartons or cases, place items in container with required separation to prevent damage.
• Seal container, affix address label and other appropriate labels/stamps, weigh container and contents, and complete documentation.
• Clarify any shipping discrepancies with appropriate people.
• Prepare and record bills of lading and shipping reports.
• Demonstrate leadership ability and set good examples for the rest of the department.
• Demonstrate cooperation when assistance is needed by the management.
• Train incoming personnel.
• Complete all departmental paperwork in fine detail and explain the logic of all phases.
• Make cost analysis for decision making, and exercise good judgment.
• Be proficient in using the on-line computer system as required in their job and identified in their procedures.
• Maintain good work habits (all materials stacked neatly on shelves, labeled and accessible to departments) and attitudes.
• Budget time well, accomplish most important tasks first.
• Avoid unnecessary conversation with others in plant.
• Work under minimal supervision and ensure all materials are properly received and correctly stored in the proper locations.
• Correctly use computerized receiving system and maintain logs of all outgoing and incoming shipments as required.
• Pick up and deliver materials, parts, and supplies in a timely manner with an excellent safety record.
• Meet the schedule of the CCO/SLO truck loading on Friday without incident as well as secure the month end shipment truck.
• Prepare parts for shipment (oil dipping, processing from Q.C. and Heat Treat Departments, etc.).
• Possess the physical strength and stamina to put in a full shift in assigned jobs.
• Demonstrate proper procedures for signing off traveler, filling out department slips, labor vouchers, and any other department documents.
• Meet all production and quality standards.
• Perform all other duties assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed