Document Specialist

Steigerwaldt Land Services • Hayward, WI

1d • Hybrid

About The Position

Steigerwaldt Land Services, Inc., a third-generation, family-owned resource solutions company founded in 1957, is seeking a full-time Document Specialist for its Energy, Infrastructure, and Real Estate Division. This entry-level position requires 1-3 years of experience in reviewing title work, drafting legal documents, performing administrative tasks, and supporting real estate permitting and related tasks. The ideal candidate will understand statutory requirements for land acquisitions and real estate permitting, particularly for linear acquisition projects. Steigerwaldt fosters professional growth, nurtures talent, and offers a transparent, inclusive environment with opportunities for cross-department learning and hands-on experience.

Requirements

• 1-3 years of experience in reviewing title work, drafting legal documents, performing administrative tasks, supporting real estate permitting and other real estate related tasks
• Understanding of necessary local, state, and federal statutory requirements for voluntary and eminent domain land acquisitions and real estate permitting
• Experience on electric transmission and/or oil and gas linear acquisition projects
• Supportive and reliable team member
• Driven and motivated
• Persistence, tenacity, and grit
• Curious and open-minded
• Accountable and a caretaker of resources, people, and company
• Ability to thrive in a fast-paced, highly driven environment
• Adapt quickly to changing conditions and priorities
• Functional & Technical Expertise
• Integrity & High Standards
• Drive & Initiative
• Problem Solving
• Adaptability
• Communication
• Interpersonal Savvy
• Teamwork
• Customer Service
• Work Management
• Detail Oriented
• Flexible and able to adapt to change
• Strong computer/data entry skills
• Ability to meet deadlines and occasionally work overtime
• Strong Microsoft Office skills
• Good communication skills and ability to write clearly

Nice To Haves

• 2+ years of office administrative experience
• Utility, right-of-way, title, real estate experience a plus
• Prior experience supporting engineering, utility or land services companies
• Paralegal, Real Estate, or Business studies a plus

Responsibilities

• Create and manage project permanent files
• Perform data entry and run reports
• Prepare and reproduce easements and other documents
• Assist Supervisor and team with assigned aspects of projects
• Compose internal and external correspondence as directed
• Perform project-related duties requested by Supervisor
• Maintain strict confidentiality
• Proofread documents for accuracy
• Mailing, digital and hard copy filing per client specifications
• Document recording
• Project file close out
• Other project related duties as required

Benefits

• Opportunity to be part of an organization that fosters professional growth
• Nurtures your talent
• Allows you to take ownership of your career path
• Transparent and inclusive environment
• Involves you in team decision-making
• Cross-department learning
• Career path exploration
• Hands-on experiences
• Remote-Friendly Hybrid Work Model

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed