Document Specialist - Data QC

Lonestar Land Services • Mineral Wells, TX

1d

About The Position

Lonestar Land Services is seeking Document Specialists/Data Quality Control professionals for projects in Texas and around the United States. Positions may be based at the company headquarters in Mineral Wells, Texas, or at field assignment locations. A Document Specialist may work on one or more projects and must understand right-of-way projects, timelines, and project requirements. The role manages and quality-checks project documents and data, maintains records and databases, supports easement and option package processing, and assists Project Managers and other business units as needed.

Requirements

• Ability to work independently and accurately QA/QC the work of others.
• Ability to plan and organize workload, adapt to changing priorities, and work under pressure without supervision.
• Strong communication, attention to detail, and analytical skills.
• Proficiency with Microsoft Office applications, including Word and Excel.
• Ability to work autonomously and as part of a team.
• Strong planning, organization, and time-management skills.
• Willingness to work in a team environment and readily assume additional or new responsibilities.
• Ability to maintain regular attendance according to the work schedule agreed with the manager; the schedule may be adjusted based on the project, and overtime may be required when warranted.
• Ability to comply with applicable laws and regulations and company policies and procedures.

Responsibilities

• Report to the Project Manager responsible for the project or assignment.
• Manage daily requests, handling time-sensitive information and deadlines.
• Review and analyze title information, documents, LTC, and title opinions; enter and maintain ownership information and documents in database systems.
• Review and understand right-of-way and easement documents, and maintain records and documents in database systems.
• Prepare easement documents using approved templates and wording, following project instructions and confirming provisions are approved by the client or Project Manager and within project scope.
• Scan received documents, upload them to the document management system, and enter data into appropriate databases while considering how documents may affect the project.
• Prepare letters for mailout, including introductory letters, survey notifications, survey permissions, environmental survey notifications, and other letters.
• Perform QA/QC on documents created by another Document Specialist.
• Process option and easement packages and required reports under the Supervisor's direction for funding requests and/or transfer of final documents, ensuring requests follow project instructions.
• Maintain title and easement records, documents, forms, and databases through data entry, manual filing, file creation, and other applications; keep files organized and updated.
• Verify payment calculations.
• Assist the Project Manager with special projects as needed.
• Produce reports for the Project Manager as requested.
• Coordinate tract mapping with GIS and update tract status; use KMZ and CAD sites and line lists.
• Submit documents for recording to county recorder or clerk offices as directed by project instructions or the Project Manager.
• Securely maintain original documents and project data.
• Assist other business units or departments with special projects as requested.
• Perform other duties as assigned.

Benefits

• Competitive day rates
• Insurance
• Health insurance after a 60-day waiting period
• Dental insurance after a 60-day waiting period
• Vision insurance after a 60-day waiting period
• Group term life insurance after a 60-day waiting period
• Voluntary term life insurance after a 60-day waiting period
• 401(k) after a six-month waiting period

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed