Document Specialist

Akerman LLP • Miami, FL

9h • Remote

About The Position

Akerman is seeking an experienced legal Document Specialist to join their team. This fully remote position supports attorneys and staff across all firm offices and is ideal for a technology-savvy professional who thrives in a fast-paced law firm environment. The standard work schedule is Monday through Friday, 4:00 p.m. to 12:00 a.m. Eastern Time, with participation in a mandatory rotating on-call weekend schedule. The successful candidate will have a minimum of five years of legal document production experience, exceptional technical and document formatting skills, and the ability to deliver outstanding customer service while managing multiple priorities under tight deadlines.

Requirements

• Minimum 5 years of experience in legal document production within a law firm or professional services environment.
• Advanced proficiency in Microsoft Word 2016/365 (required)
• Advanced proficiency in Microsoft Excel
• Advanced proficiency in Microsoft PowerPoint
• Advanced proficiency in Adobe Acrobat
• Advanced proficiency in Best Case
• Advanced proficiency in Best Authority
• Advanced proficiency in iManage
• Advanced proficiency in Additional legal and document management software as required
• Strong expertise in Complex document formatting and styling
• Strong expertise in TOC and TOA creation
• Strong expertise in Document conversions and cleanup
• Strong expertise in Transcription and document production
• Ability to troubleshoot document and software issues independently.
• Highly organized with strong attention to detail.
• Ability to work effectively under pressure and manage multiple priorities.
• Strong team-oriented mindset and exceptional customer service skills.

Nice To Haves

• Experience providing helpdesk or technical support preferred.
• Familiarity with an incident ticketing system is a plus.

Responsibilities

• Prepare, edit, format, and proofread complex legal documents.
• Create and update Tables of Contents (TOCs), Tables of Authorities (TOAs), pleadings, briefs, and other legal filings.
• Convert, format, and troubleshoot documents across multiple platforms and applications.
• Provide helpdesk support for document-related and software application issues.
• Assist attorneys and staff with document production requests and technical questions.
• Maintain a high level of accuracy and quality while meeting strict deadlines.
• Communicate professionally and effectively with attorneys, staff, and management.
• Stay current with technology and software enhancements to serve as a firm resource for document preparation best practices.
• Provide general administrative and office support as needed.

Benefits

• competitive compensation package
• comprehensive benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed