Document Specialist

simsmetalm • Tampa, FL

1d

About The Position

Founded in Australia in 1917, Sims Limited (Sims) is a global leader in metal recycling and circular solutions for technology. We play a critical role in advancing circularity and decarbonisation by supplying recycled materials and re-purposed products that help preserve our planet.

At Sims, we believe in developing our people. With a strong promote-from-within philosophy and a range of programmes that support continuous learning, we offer opportunities for meaningful, long-term careers. Employing more than 4,100 people worldwide, we operate over 155 facilities across 13 countries. As an ASX-listed company, Sims provides the stability, transparency, and professional growth opportunities of a publicly traded organisation, all driven by our purpose: to create a world without waste.
Overview
An Export Booking Specialist is responsible for coordinating and managing international shipment bookings, ensuring timely and accurate export logistics operations. This role serves as a key liaison between yards, FAS customers, carriers, freight forwarders, and internal teams to secure space, prepare documentation, and maintain shipment accuracy from booking to departure.

Requirements

• Experience in export logistics, freight forwarding, or international shipping.
• Strong understanding of INCOTERMS, export regulations, and carrier requirements.
• Proficiency with booking portals (e.g., Maersk, MSC, CMA CGM portals) and logistics software.
• Excellent communication, organization, and problem-solving skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Attention to detail and strong documentation capabilities.

Nice To Haves

• Knowledge of U.S. Export Administration Regulations (EAR) and compliance.
• Familiarity with AES filing and ECCN classifications ( Export Control Classification Number)
• Familiarity with SAI.

Responsibilities

• Secure export bookings with ocean carriers based on sales & customer requirements.
• Monitor vessel schedules and capacity, adjusting bookings as needed.
• Coordinate pickup, drayage, and container availability with yard coordinators.
• Prepare and verify export documentation, including commercial invoices, packing lists, SLI, HBL/MBL, AWB, and certificates of origin.
• Ensure compliance with customs regulations, country-specific requirements, and carrier guidelines.
• Submit shipping instructions and verify bills of lading for accuracy.
• Track shipment milestones and communicate status updates to internal teams.
• Resolve booking issues, space constraints, rollovers, and documentation discrepancies.
• Collaborate with internal operations, sales, warehouse, and finance teams.
• Serve as the primary point of contact for export booking inquiries.
• Build strong relationships with carriers, freight forwarders, and service providers.
• Negotiate rates or space allocations when applicable.
• Enter and update booking information in BSM, SAI, INTTRA, and carrier portals.
• Maintain accurate records for audit and compliance.
• Generate and analyze shipment reports to identify process improvements.

Benefits

• A career with Sims provides you with the opportunity to work with an organization whose goal is to be the world’s safest and most responsible recycling company.
• Our people achieve this by creating a zero-harm workplace, being exemplary members of the communities in which we operate, and being responsible stewards of the environment.
• We also offer competitive pay and a range of attractive benefits.
• At sims together we are a diverse group of employees who are supported by our equal opportunity policy.
• To achieve our purpose to create a world without waste to preserve our planet, we are guided by our Principles of Purpose: Be Safe + Well, Band Together, Be Accountable + Transparent, Consistently Innovate, Inspire with Purpose, Celebrate + Have Fun.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed