Documentation Specialist 1 4P/878

4P Consulting • Birmingham, AL

7d • Onsite

About The Position

We are seeking a Document Specialist I to support document services, procedure administration, records management, and technical documentation activities in a highly regulated environment. The ideal candidate will be detail-oriented, organized, and experienced with Electronic Document Management Systems (EDMS), document control, records management, technical writing, document formatting, and controlled procedures.

Requirements

• Experience with EDMS, document control systems, or content management platforms.
• Strong technical writing, editing, and document-formatting skills.
• Experience creating, revising, reviewing, or processing controlled documents and procedures.
• Proficiency with: Microsoft Word, Excel, Outlook, SharePoint
• Strong attention to detail and accuracy.
• Ability to manage large volumes of documents and records.
• Strong written and verbal communication skills.
• Ability to work independently while following established procedures and governance requirements.

Nice To Haves

• Experience with OpenText Documentum or similar enterprise document management systems.
• Experience with procedure administration or document control programs.
• Records management experience, including classification, retention, filing, retrieval, and disposition.
• Experience in nuclear, utility, engineering, manufacturing, quality assurance, or another regulated industry.
• Experience with document migrations, metadata management, workflow processing, or data-quality initiatives.
• Experience with scanning, imaging, microfilm, or other media-conversion equipment.

Responsibilities

• Process document and procedure revisions.
• Manage workflow queues within an Electronic Document Management System (EDMS).
• Create, revise, format, review, and quality-check controlled documents.
• Maintain document metadata, records inventories, and filing structures.
• Support records classification, retention, retrieval, and disposition activities.
• Assist with records digitization, scanning, indexing, and electronic file organization.
• Operate document imaging, scanning, and media conversion equipment.
• Perform document quality reviews for formatting, metadata, accuracy, and compliance.
• Support procedure development and document governance activities.
• Assist users with document management processes and system navigation.
• Support document migrations, workflow processing, and data-quality initiatives.
• Maintain accurate records while managing high volumes of documents and workflow activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed