Document Processing Specialist

Ricoh Americas Holdings • Phoenix, AZ

3d • Onsite

About The Position

This role is focused on high-volume document preparation, scanning, and data entry in a structured, repetitive environment. The position supports on-site operations by processing physical files into digital formats according to strict customer specifications. The Specialist will work in a sedentary, desk-based setting alongside a small team and on-site management. The majority of the day is spent preparing documents, scanning, indexing files, and entering data into Excel with a high level of accuracy and consistency. This position reports directly to the Site Manager, Site Supervisor, or Assistant Site Manager.

Requirements

• High school diploma or GED
• 1-2 years of related work experience
• Basic computer skills including proficiency in MS Office Suite

Nice To Haves

• Some related copy job experience is preferred
• Prior experience in data entry, document processing, or office support preferred
• Comfortable working in a repetitive, process-oriented role for extended periods
• Proficiency with computers, including Microsoft Excel and data input systems
• Strong attention to detail and accuracy
• Ability to work independently and as part of a small team
• Good organizational and time management skills
• Ability to follow structured procedures and customer-specific instructions
• May require valid driver's license and minimum levels of auto insurance coverage per Ricoh

Responsibilities

• Retrieve and transport physical files to designated processing areas
• Prepare documents for scanning (removing staples, organizing, separating pages, etc.)
• Scan individual documents according to specific customer requirements
• Perform high-volume data entry and indexing into Excel or other systems
• Ensure accuracy and completeness of scanned files and entered data
• Conduct quality checks and basic audits of processed documents
• Count, track, and organize boxes and files throughout the workflow
• Maintain organized workstations and proper file handling procedures
• Work consistently within a repetitive, process-driven environment
• Collaborate with on-site team members and management to meet daily production targets
• Perform basic troubleshooting of scanning equipment (e.g., clearing jams)
• Maintain logs and records related to work completed
• Assist with general administrative or operational tasks as needed
• Follow all data handling and confidentiality guidelines

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED