Document Preparation Clerk

Amentum • Martinsburg, WV

23h • Onsite

About The Position

This position prepares documents such as brochures, books, periodicals, catalogs, and pamphlets for copying or photocopying. The Document Preparation Clerk cuts documents into individual standardized pages, using a paper cutter or razor knife. Document pages are reproduced as necessary to improve clarity or to adjust the standardized page size according to the limitations of the designated copy machine. The Document Preparation Clerk stamps standard symbols on pages or inserts instruction cards to notify Duplicating Machine Operator of special handling, prepares cover sheets and document folders for material, and index cards for files, and files folder according to index code and copies priority schedule. Examples of duties supporting the task: Identifying and resolving potential issues within the Document Preparation process Reviewing records to determine best preparation practices Ensuring that each box is properly labeled Verifying that all boxes in multiple-box sets are present prior to processing Verifying Federal Firearms License information to the appropriate batch cover sheet and internal documentation Removing all non-essential material from required records Ensuring the removal of staples and paper clips and the repair of torn pages Maintaining numeric file with a high degree of accuracy Ordering the contents of each box according to the Document Preparation procedures Maintaining statistics on total boxes processed on a daily, weekly, monthly, and quarterly basis Securing, organizing, and sorting all boxes of individual dealer records Ensuring all electronic media received in the OBRR is requested, tracked, and updated with the dealer record set during the Document Preparation process Updating the Warehouse Tracking System with necessary FFL and disposition information, which may include creating box labels Performing quality assurance checks of team workloads Accurately documenting communication details in a logical, organized manner Performing record management duties as indicated in the Document Preparation procedures

Requirements

• Ability to work with minimal supervision and follow policies and procedures.
• Experience in performing work requiring attention to detail and accuracy.
• Good sense of time management and the ability to work under time constraints.
• Willingness to work as a team player.
• Strong sense of Customer Service.
• Understanding of the importance of consistently delivering high-quality work.
• Computer skills, including accurate use of keyboard, familiarity with web browsers and basic Microsoft Office applications.
• Experience in identifying and submitting potential problems to appropriate levels of management.
• Ability to frequently lift up to 40 pounds.
• Ability to perform frequent repetitive motions using fingers, hands, wrists and arms.
• High school diploma or general education degree (GED).
• Must be able to obtain and maintain MRPT facility credentials/authorization.
• US Citizenship is required for MRPT facility credentials/authorization at this work location.

Responsibilities

• Prepares documents for copying or photocopying.
• Cuts documents into individual standardized pages using a paper cutter or razor knife.
• Reproduces document pages to improve clarity or adjust standardized page size.
• Stamps standard symbols on pages or inserts instruction cards for special handling.
• Prepares cover sheets and document folders.
• Creates index cards for files.
• Files folders according to index code and copies priority schedule.
• Identifies and resolves potential issues within the Document Preparation process.
• Reviews records to determine best preparation practices.
• Ensures each box is properly labeled.
• Verifies that all boxes in multiple-box sets are present prior to processing.
• Verifies Federal Firearms License information to the appropriate batch cover sheet and internal documentation.
• Removes all non-essential material from required records.
• Ensures the removal of staples and paper clips and the repair of torn pages.
• Maintains numeric file with a high degree of accuracy.
• Orders the contents of each box according to Document Preparation procedures.
• Maintains statistics on total boxes processed.
• Secures, organizes, and sorts all boxes of individual dealer records.
• Ensures all electronic media received in the OBRR is requested, tracked, and updated with the dealer record set.
• Updates the Warehouse Tracking System with necessary FFL and disposition information.
• Performs quality assurance checks of team workloads.
• Accurately documents communication details in a logical, organized manner.
• Performs record management duties as indicated in the Document Preparation procedures.

Benefits

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement benefits (including 401(k) matching)
• Educational reimbursement
• Parental leave
• Employee stock purchase plan
• Tax-saving options
• Disability and life insurance
• Pet insurance
• Employees will earn H&W dollars per eligible hour (including vacation and holiday up to 40 hours/week).
• H&W monies are used to offset the employer’s cost of benefits the employee elects into and/or utilizes.
• Any remaining health and welfare monies after all applicable deductions would be cashed out to the employee on a 1 pay period lag.
• In addition to your base hourly rate, you may be eligible to receive an additional health and welfare payment for each hour you work to ensure compliance with the minimums set forth by the Service Contract Act (SCA).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED