Document Preparation Assistant (3 Month Contract)

Wesgroup • Vancouver, BC

2d • Onsite

About The Position

We are seeking a highly organized and detail-oriented Document Preparation Assistant to assist in supporting a major archival digitization project. Reporting to the Manager, Office Services, this role will play a key role in supporting the conversion of approximately 3,400 boxes of physical records into digital format, ensuring accuracy and completeness. This role focuses on hands‑on, detail‑oriented work such as organizing documents, removing fasteners, and ensuring all materials are “scan‑ready” for the Document Control team. There may be opportunities to provide occasional coverage for Document Control Specialists during vacations, sick days, or peak workload periods.

Requirements

• Strong attention to detail and ability to follow structured workflows
• Comfortable with repetitive, hands‑on tasks
• Reliable, organized, and able to work independently
• Reliable, punctual, and committed to fulfilling the temporary contract to completion.

Nice To Haves

• Experience with records, filing, or document handling is an asset but not required

Responsibilities

• Prepare documents for scanning by removing staples, paper clips, bindings, and other fasteners
• Sort, organize, and label files and bankers’ boxes according to established workflows
• Ensure documents are in correct order and meet quality standards prior to digitization
• Maintain accuracy and attention to detail while working with high volumes of physical paperwork
• Support the scanning team by staging boxes and materials for efficient processing
• Ability to work comfortably in a warehouse or records storage environment
• Maintain a clean and organized workspace throughout the project
• Maintain confidentiality and security of sensitive documents
• Ability to lift, carry, and move bankers’ boxes (typically 30–40 lbs.)
• Frequent standing, bending, reaching, and handling of physical files
• Perform repetitive tasks comfortably, such as de‑stapling and sorting documents
• Provide occasional backup support to Document Control as needed

Benefits

• A Great Place to Work® Certified organization, recognized for fostering a supportive, inclusive, and inspiring workplace where people feel valued and engaged.
• A hands-on role, responsible for a meaningful project that will shape how we manage records going forward
• A supportive team environment, with autonomy to manage your own workflow
• South Vancouver location with easy access via transit
• Opportunity to gain experience in document management and digital archiving

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees