Document Management Specialist

Victor Energy • Calgary, AB

2d • Onsite

About The Position

As part of the Java Group, Victor Energy’s staff have over 50 years of experience building some of Canada’s largest electrical infrastructure projects. This role is for a detail-oriented problem solver who thrives in a fast-paced environment and enjoys bringing structure and accuracy to complex information. The Document Management Specialist will support the management, procedural oversight, and document management of Fleet documentation and records. The ideal candidate is proactive, adaptable, and collaborative, with the ability to manage information accurately, navigate changing priorities, and identify opportunities for continuous improvement. This role is office-based in Nisku or Calgary, AB and may involve occasional travel within Canada.

Requirements

• Minimum 1 year of relevant experience in document management, document control, or a related field
• Familiarity with document management systems is required

Nice To Haves

• Post-secondary education in Business Administration, Records Management, Information Management, or a related discipline is considered an asset
• Experience with Fleet document management is an asset
• Experience with M-Files is considered an asset

Responsibilities

• Organize, classify, maintain, and monitor Fleet documentation in alignment with records management and document control standards, ensuring accuracy, completeness, and compliance
• Serve as the operational interface between Fleet and Systems teams to support alignment and resolution of system-related issues, escalating matters to Java RM as required
• Ensure documents are accurately captured, correctly coded with appropriate metadata, and maintained with strict version control to prevent duplication and outdated records
• Maintain document integrity through version control, ensuring only current and approved documentation is accessible while preventing duplication and obsolete record usage
• Contribute to continuous improvement of document management processes by identifying gaps and recommending enhancements to standards and processes
• Support the development and delivery of document management processes, procedures, governance documents, and training initiatives as required
• Contribute to compliance and governance by supporting adherence to retention requirements, classification frameworks, and document control standards

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree