Document Management Specialist

Metropolitan Council • Minneapolis, MN

6d • Hybrid

About The Position

The Document Management Specialist will lead, manage, develop and maintain the overall Metro Transit asset-related documentation library and related electronic and manual systems used to support the asset management documentation. This position will work in collaboration with departments within Metro Transit.

Requirements

• Any of the following combinations of experience (working in a library, content management or other electronic technical document management environment) and completed education (in Library Science, Information Management or directly related field):
• High school diploma/GED with five (5) years of experience.
• Associate's degree with three (3) years of experience.
• Bachelor's degree with one (1) year of experience.
• Knowledge of electronic document management systems.
• Skilled in the use of print and on-line information resources, strong technical expertise.
• Strong organizational skills including detail, accuracy and work priority assignment.
• Strong technical writing skills.
• Able to prepare and update document templates, procedures and user guides to support team consistency.
• Ability to work both collaboratively and independently depending upon needs; self-motivated.
• Ability to problem solve issues.
• Knowledge of issues and trends in information storage and retrieval and web technology.
• Ability to build and maintain collaborative working relationships with support staff, technical professional staff and management.

Nice To Haves

• Experience with public sector, construction and/or transportation document management.
• Experience with Application Xtender, Arbortext/Windchill/Titania, SharePoint, MS Visio, Power BI and/or eBuilder.
• Understanding of asset lifecycle management (acquisition, maintenance, disposal) and related documentation.
• Knowledge of principles of asset management documentation, files, record drawings, GIS.
• Experience with local, state or federal document management requirements.
• Ability to promote an equitable, positive and respectful work environment that values cultural and diversity among all employees.

Responsibilities

• Coordinate, lead, develop, organize, maintain and utilize asset-related documentation library in compliance with Met Council, Metro Transit and other governing agencies’ standards and regulatory requirements within the asset management lifecycle, handling both digital and hard copy documents.
• Develop and implement business improvements and innovations to increase efficiency and effectiveness of document management systems.
• Work closely with maintenance, operations, engineers, technicians, planners and others to gather, support, integrate and update information related to assets during commissioning, decommissioning and maintenance events.
• Support the integration of new asset documentation into EAMS following commissioning or maintenance events.
• Develop, maintain and improve SharePoint sites.
• Lead Intranet development and act as a resource for stakeholders and staff.
• Make recommendations, guide, coordinate and assist staff in creating and improving business team sites.
• Create and maintain Metro Transit’s Asset Management department’s MetNet website, ensuring all web pages and documents meet established content standards and file format standards.
• Develop, implement and maintain improved and innovative for documentation processing, assignment, distribution and archiving through document templates, procedures and user guides related to EAMS documentation practices.
• Develop, perform and provide assistance and training related to EAMS documentation procedures.
• Performs other related duties as assigned or apparent.

Benefits

• on-site training
• tuition reimbursement
• competitive salary
• excellent benefits
• good work/life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED