Document Management Specialist

Axiom Space • Houston, TX

1d • Onsite

About The Position

Axiom Space is a human space exploration company, building era-defining space infrastructure and delivering technology-driven solutions that will empower civilization to transcend Earth. Beginning with Axiom Station, successor to the International Space Station, the company is pioneering a next-generation orbital settlement that will foster groundbreaking innovation and research in microgravity and drive the global space economy of tomorrow. Today, guided by the vision of leading humanity's expansion off planet, Axiom Space is the principal provider of commercial human spaceflight services and developer of advanced spacesuits for the Moon and beyond. Axiom Space fosters a work environment inclusive of all perspectives. We are the pioneers of commercial space, leading the transformation of low-Earth orbit into a global space marketplace. Our mission-driven team is seeking a bold and dynamic Document Management Specialist who is fueled by high accountability, execution horsepower, and driven to understand our world, science/technology, and life itself, for the benefit of all on Earth and beyond. Axiom Space seeks a resilient, high‑energy Document Management Specialist who can thrive in a complex, fast‑moving environment. The role manages the full lifecycle of technical documents, enforces standards, and ensures precise revision and release control. It drives process discipline, supports audit readiness, and administers collaboration platforms such as Confluence, Jira, and Box. The position also provides Program Control Board secretarial support and coordinates project activities using agile practices.

Requirements

• Bachelor’s or Associate degree in Business or English preferred; equivalent combinations of education and experience accepted
• 10+ years of experience in document management, records control, and change management
• Proven ability to partner with stakeholders, executive leadership, and cross‑functional teams to gather requirements, obtain information, and ensure follow‑through
• Strong time‑management and organizational skills with a consistent record of meeting tight deadlines and maintaining high quality
• Working knowledge of AS9100 Quality Management Systems for aviation, space, and defense
• Demonstrated success delivering results in fast‑paced, ambiguous environments
• Sound judgment and proactive problem‑solving applied to complex operational challenges
• High attention to detail and accuracy, consistently producing high‑quality documentation and outcomes
• Expert-level proofreading with a sharp eye for errors, inconsistencies, and compliance issues
• Advanced user of Microsoft Office Suite, Confluence, Jira, and Box Drive
• Highly organized, detail‑driven, and collaborative, with strong problem‑solving instincts
• Thrives in environments undergoing rapid change, contributing to process creation and continuous improvement
• Strong communicator able to convey information clearly and confidently to all levels of the organization
• Skilled in producing concise, accurate meeting minutes and action documentation
• Experienced in coordinating meeting logistics, technology setup, and calendar workflows
• Self‑starter with a proven ability to work independently and take initiative
• Tech-solutioning in using systems and tools to move smarter and faster
• Passion for space and the mission
• Embody our core values of leadership, innovation, and teamwork.
• Must be able to complete a U.S. government background investigation
• Management has the prerogative to select at any level for which the position is advertised
• Proof of U.S. Citizenship or US Permanent Residency is a requirement for this position
• Must be willing to work evenings and weekends as needed to meet critical project milestones

Responsibilities

• Develop, implement, maintain, and follow approved document control procedures, work processes, and instructions
• Execute quality control on all incoming and outgoing documentation and correspondence, identifying irregularities and non‑compliance
• Provide technical guidance and support to project team members on automated document management tools
• Deliver Document Management System guidance and training to Axiom personnel, customers, and contractors/consultants
• Evaluate existing work processes and implement improvements within assigned areas
• Participate in quality assurance audits, internal reviews, and external audits
• Perform document management activities including formatting documents using approved Microsoft Word templates, managing revision histories, and ensuring timely processing
• Manage the full document lifecycle from number assignment through final release, coordinating stakeholder reviews, comment collection, redline tracking, and signature routing
• Maintain Atlassian Confluence sites, Jira tracking systems, and Box Drive repositories for assigned projects
• Maintain document tracking logs and reports using Microsoft Office applications and other organization‑specific tools
• Ensure proper marking and control of proprietary and sensitive information in compliance with restricted data requirements
• Provide backup or surge support for Program Boards and Project Lifecycle Milestone Reviews
• Support meeting logistics including conference room setup, Outlook calendar coordination, meeting minutes, and documentation of decisions and formal actions
• Communicate project progress, status, and potential issues to stakeholders and leadership
• Implement and maintain agile project management methodologies throughout the project lifecycle
• Perform additional job duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree