Document Imaging Administrator

ICW Group • San Diego, CA

1d • Onsite

About The Position

The Document Imaging Administrator performs detailed-oriented document imaging duties including document preparation, scanning, and indexing. This position requires attention to detail and problem-solving skills to review, sort and scan all incoming mail. This position exists to categorize and prioritize electronic documents for ICW departments and teams accurately and efficiently. This position handles work functions pertaining to records capture, retention, and maintenance and completes priority projects. This highly impactful position directly contributes to ICW’s timely processing of insurance claims. This position requires working onsite Monday - Friday.

Requirements

• High school diploma or general education degree (GED) required.
• Minimum 2 years of related experience utilizing office equipment and computers along with performing detail-oriented tasks; or equivalent combination of education and experience required.
• Valid Driver's License required.
• Ability to maintain confidentiality of highly sensitive information.
• Ability to perform high-quality, heavily detailed work with accuracy and efficiency.
• Ability to read and interpret documents and categorize correctly.
• Strong attention to detail.
• Ability to think critically and problem solve.
• Proficient in the use of Microsoft Outlook, Word, and Excel.
• Required to operate personal computer and be efficient in software applications used in department.
• Will be required to operate basic office equipment (printers, copiers, scanners) and basic hardware tools.
• Able to read, write legibly; speak in English with professional quality.
• Must be able bodied and able to lift 40lbs or more.

Nice To Haves

• Bachelor's Degree preferred.
• Experience in an office environment preferred.

Responsibilities

• Performs document imaging duties including sorting, scanning, distributing, and processing mail and documents.
• Opens all mail, identifies document type, and separates based on department and category (E.g.: invoice, litigation document, general document).
• Scans documents using typical office scanning equipment correcting scan quality as needed.
• Manually inputs document indexing details (including name, D.O.B., claim number, etc.) for electronic file conversions via Enterprise Scan Software.
• Performs document retention and destruction tasks based on established retention schedules.
• Meets or exceed departmental metrics for low error rates and efficiency.
• Performs quality audit checks on records.
• Keeps accurate business records.
• Performs additional duties in support of Corporate Services department.
• Performs mail courier services including off site driving.
• Meets daily job deadlines, productivity standards, and completes production logs accurately.
• Keeps Lead or Supervisor informed of any challenges in meeting deadlines or requirements of the role.
• Works with management on high priority, special projects as assigned.

Benefits

• competitive benefits package
• generous medical, dental, and vision plans
• 401K retirement plans and company match
• Bonus potential for all positions
• Paid Time Off
• Paid holidays throughout the calendar year
• support for continued learning

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED