Document Digitization Specialist (Classified Records) - Temporary/Part-Time

Torch Technologies, Inc. • Huntsville, AL

32d • Onsite

About The Position

Torch Technologies is seeking a detail-oriented Document Digitization Specialist to complete a dedicated, short-term records conversion project. The successful candidate will be responsible for scanning, quality-verifying, digitally storing, and properly destroying classified paper records currently housed across five 4-drawer GSA-approved security containers. This is a Part-time, temporary on call position that will conclude automatically upon the successful conversion and disposition of all targeted files.

Requirements

• US Citizenship.
• 1+ years of experience in document management, digital scanning operations, data entry, or secure records management.
• High School Diploma or equivalent.
• A minimum of 3 years clerical experience with at least 3 years in a government security environment.
• Familiarity with high-volume production scanners, optical character recognition (OCR) software, standard file naming conventions, and secure network file structures.
• Proven understanding of handling, marking, storing, and disposing of classified/sensitive paper and electronic records.
• High precision in verifying document accuracy, page counts, and image clarity.
• Ability to lift up to 25 lbs (file boxes/binders), perform repetitive motions (scanning/feeding pages), and stand/sit for extended periods.
• Active Secret Security Clearance.

Nice To Haves

• Prior experience working inside a SCIF or secure area.
• Knowledge of NARA (National Archives and Records Administration) or DoD document destruction guidelines.
• Experience operating heavy-duty industrial or cross-cut document shredders.

Responsibilities

• Retrieve paper files from GSA-approved safes and scan documents into designated digital formats following exact file naming, folder structure, and metadata protocols.
• Perform 100% visual and structural quality checks on all scanned images to ensure legibility, correct orientation, completeness, and lack of cut-off text or missing pages.
• Upload and catalog verified digital files directly onto designated classified file servers or document management repositories in compliance with internal taxonomy and access controls.
• Safely prepare and execute the destruction of hard-copy documents in full compliance with federal standards following digital confirmation.
• Maintain accurate project logs recording file inventory, daily scanning counts, verification logs, and destruction certificates.
• Ensure GSA-approved containers remain secured according to security standards whenever unattended.

Benefits

• ESOP participation
• 401(k) match
• medical
• dental
• vision
• life insurance
• short-term disability
• long-term disability
• flexible spending accounts
• Health Saving Accounts
• Health Reimbursement Accounts
• EAP
• education assistance
• paid time off
• holidays

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED