Document Coordinator

McGrath Rent Corp•Livermore, CA

About The Position

The Document Coordinator helps keep the company’s rental assets compliant with state licensing and regulatory requirements, supports new vendor setup in the accounts payable vendor management module, and receives assets into the inventory module.

Requirements

Self-motivated, highly organized and ability to manage time independently
Provides excellent service to internal customers
Ability to solve problems and establish relationships with external agencies
Ability to work in a fast paced team oriented environment
2+years – experience in accounts payable with general ledger accounting experience
Experience with accounts payable system/computer skills (Mark View and Oracle preferred)
Attention to detail, accuracy, strong organizational skills and desire for continuous improvement
Ability to research complex matters in multiple systems and analyze for appropriate solutions
A positive and professional attitude
Possess excellent communications skills and be able to navigate diverse government bureaucracies.
Proficient in Microsoft Excel

Nice To Haves

Previous DMV or other government agency experience helpful

Responsibilities

Registers new rental equipment acquisitions with state agencies
Releases title for rental equipment that is sold to customers
Ensures rental equipment that requires annual registration occurs timely and accurately
Reviews the supporting documentation for new equipment acquisitions for completeness and accuracy
Processes new business license applications and renewals
Research requirements for licenses when entering a new jurisdiction
Creates new vendor or updates existing vendor information in the vendor management module of EBS.
Assigns a tag number and adds the asset into the system once notified by the Operations Team that the asset has been physically received in the Inventory Center or yard.
Research and evaluate inventory discrepancies
Interacts with internal business partners and government agencies
Perform filing and other duties as assigned
Handle high volume of paperwork in an organized manner
Provides high level of customer service to internal and external customers
Performs other duties as assigned