Document Coordinator II

Bureau Veritas • Indianapolis, IN

2d • $23 - $26 • Onsite

About The Position

The Document Coordinator II is responsible for the accurate and timely preparation of lab documents and shipping for reagents and samples, reporting data, and writing technical reports. This role involves performing sample and reagent order fulfillment, preparing specimens and reagents for shipping and storage, gathering data from analysts and vendors to prepare technical reports, and learning and updating data systems according to protocols. The position requires completing work processes within designated deadlines, working in a team environment with daily supervision, and maintaining a clean and organized work area. Additionally, the Document Coordinator II participates in the laboratory inventory program, assures accuracy by adhering to Quality Control SOPs, and communicates effectively with team members and internal/external contacts.

Requirements

• Associate’s degree in closely related field
• Minimum of 6-months of experience with Specimen management, or project management
• Problem solving and process improvement ability
• Strong client-facing skills with professional communication skills in both written and verbal formats
• Must have high attention to detail for quality and strong organization and time management skills
• Ability to understand basic scientific terminology and communicate it to others
• Ability to perform multiple tasks
• Ability to prioritize individual workload to meet or exceed deadlines
• Individual and team work ethic
• Basic computer skills: Windows, Word & Excel.
• Attention to detail
• Technical aptitude
• Champions company values

Responsibilities

• Performs sample and reagent order fulfillment
• Responsible for preparation of specimens and reagents for shipping and storage (e.g., printing labels, QC of specimen tubes, aliquot specimens, prepare racks, worklists, enter/scan specimens etc
• Gather data from analysts and vendors to prepare technical reports technical reports in an accurate manner.
• Learn and update data systems according to protocols
• Complete work processes within designated deadlines
• Performs all tasks and procedures in a team environment with daily supervision
• Clean, organize and maintain work area, e.g., refrigerator and freezers as needed).
• Participate in the laboratory inventory program that provides adequate inventories of reagents, samples, and supplies.
• Assure the accuracy of tasks by adhering to the laboratory’s Quality Control SOPs.
• Communicate effectively with team members
• Conduct verbal and written communications with internal and external contacts under N+1 advisement
• Maintain multiple communications streams with internal and external partners (CRO) including portals, SharePoint sites, and MS Outlook email.
• Maintain confidential information.
• Documentation – Generate, QC and maintain documents ensuring all information is accurate, up to date and complies with Good Documentation Practices to meet regulatory guidelines and audit readiness.
• Responsible for transferring data from external and internal vendor portals to multiple locations for the client.
• Comply with all safety guidelines.
• Assist in administrative aspects of various departmental projects as directed.
• Participate with senior staff in client meetings / visits, when appropriate.
• Consult with other technicians / engineers on various issues, seeking direction as needed.
• Update lab procedures with direction from senior staff.
• Identify improvements in the areas of testing quality, accuracy, and efficiency.
• Functions include but are not limited to data upload, document QC, manifest formatting, shipment receipt, inventory, QC, storage, transfer and re-receipt, compound ordering. Customer service, managing client requests/orders within TAT, tracking emails and workflow, developing processes, and implementing new automated software for sample management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree