Document Controller for Real Estate/Construction

Computer Task Group, Inc • Dallas, TX

1d • $0 - $28 • Onsite

About The Position

This position will support ongoing construction projects documentation records. The Document Controller will manage and maintain engineering drawings, project reports, specifications, proposals, and related documentation across multiple real estate construction projects. They will support on-site and off-site project teams involved in design, construction, and integration of capital projects. The role ensures all design and construction deliverables meet established document control standards and submission requirements throughout the project lifecycle. Key responsibilities include maintaining document integrity, auditing and reconciling project documentation, tracking project phases, identifying and resolving documentation issues, coordinating with off-site teams, generating reports on documentation quality, and validating project closeout documentation. The role also involves administering cloud-based electronic document management systems, managing system access and permissions, and continuously improving documentation processes. Additionally, the Document Controller will provide guidance and advisory support to stakeholders on document standards, governance, and best practices.

Requirements

• Minimum of 5 years of document control, project administration, or related experience
• Experience supporting design, construction, architecture, real estate development, or facilities management projects
• Background in document management, system administration, or data governance
• Experience working with cross-functional teams in both on-site and remote environments
• Strong proficiency in electronic document management systems and document control methodologies
• Advanced skills in Microsoft Office Suite, particularly Word and Excel
• Excellent organizational, analytical, and problem-solving abilities
• Strong attention to detail and data accuracy
• Effective communication and stakeholder coordination skills
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

Nice To Haves

• Familiarity with tools such as Constructware, Procore, Primavera, PMWeb, Newforma, Aconex, Asite, OpenText, or Laserfiche
• Exposure to AutoCAD and BIM tools is preferred
• Bachelor’s degree in Business Administration, Information Management, Construction Management, or a related field preferred
• Equivalent work experience may be considered in lieu of formal education

Responsibilities

• Manage and maintain engineering drawings, project reports, specifications, proposals, and related documentation across multiple real estate construction projects
• Support on-site and off-site project teams involved in design, construction, and integration of capital projects
• Ensure all design and construction deliverables meet established document control standards and submission requirements throughout the project lifecycle
• Maintain document integrity by ensuring files are properly indexed, searchable, and aligned with required metadata standards
• Audit and reconcile project documentation to ensure completeness, accuracy, and compliance for multiple high-profile initiatives
• Track project phases and proactively support documentation needs aligned with project timelines
• Identify, resolve, and escalate issues related to missed deliverables or non-compliance with document control standards
• Coordinate with off-site support teams to execute special documentation initiatives
• Generate reports on documentation quality, volume, and performance using tracking logs and control tools
• Validate and manage project closeout documentation for transition into facilities management systems
• Administer cloud-based electronic document management systems, including forms, workflows, and support requests
• Manage system access, permissions, and version control to mitigate risks associated with project changes
• Continuously improve documentation processes and workflows within the document management system
• Provide guidance and advisory support to stakeholders on document standards, governance, and best practices

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree