Document Controller

thyssenkrupp nucera AG & Co KgaA • Milan, TN

35d

About The Position

thyssenkrupp nucera offers world-leading technologies for high-efficiency electrolysis plants. The company has extensive in-depth knowledge in the engineering, procurement, and construction of electrochemical plants and a strong track record of more than 600 projects with a total rating of over 10 gigawatts already successfully installed. With its water electrolysis technology to produce green hydrogen, the company offers an innovative solution on an industrial scale for green value chains and an industry fueled by clean energy - a major step towards a climate-neutrality. Your responsibilities Main responsibilities and Contents Responsibilities: Ensures that documents are handled according to organization internal procedures, contractual and project-specific requirements during project execution; Ensures that each Project Document has the required amount of metadata to ensure easy retrieval and identification; Ensures that all relevant contractual and specific project documents are safely stored in the Document Management System (DMS). Tasks: Be the central point of contact for the project team for all issues relevant to Project Document Management; Setup and manage the project specific Document Management System according to the standards of the organizations; Define general requirements for documents by project specific co-ordination procedures (e.g. Document Coding, Document Compilation, Vendors / Subcontractors Documents); Train the project team on Document Management process and DMS; Support all partners (e.g. customer, vendors, contractors, subcontractors or consultants) in project specific document management processes; Create and maintain updated a Master Document Register with all the required metadata; Check the formal correctness of internal and external documents, giving clear instruction on required revision whenever needed; Receive, verify and distribute internal and external project documentation in the DMS; Transmit documents to all partners in the project e.g. internal disciplines, customer, vendors and consultants; Verify the status of vendors' document submission and provide a prompt expediting of the delayed / uncompleted documents; Verify the status of the documents' review/approval workflow and expedite the relevant responsible party; Verify the completeness of the final vendors' documentation (Maintenance and Inspection Book); Create periodical reports on document exchange for project management reporting deviations in document submission from the various stakeholders; Provide an accurate and complete archive of project documents at the end of the project.

Requirements

• Experience as Document Controller in engineering companies and with IT-based Document Management System
• Knowledge of PIRS Software
• Fluent spoken and written knowledge of the English and Italian language
• Capability to manage stress situations
• Good will, proactivity, ability to both individual and teamwork
• Open mind to continuous improvement and professional growth.

Responsibilities

• Ensures that documents are handled according to organization internal procedures, contractual and project-specific requirements during project execution
• Ensures that each Project Document has the required amount of metadata to ensure easy retrieval and identification
• Ensures that all relevant contractual and specific project documents are safely stored in the Document Management System (DMS)
• Be the central point of contact for the project team for all issues relevant to Project Document Management
• Setup and manage the project specific Document Management System according to the standards of the organizations
• Define general requirements for documents by project specific co-ordination procedures (e.g. Document Coding, Document Compilation, Vendors / Subcontractors Documents)
• Train the project team on Document Management process and DMS
• Support all partners (e.g. customer, vendors, contractors, subcontractors or consultants) in project specific document management processes
• Create and maintain updated a Master Document Register with all the required metadata
• Check the formal correctness of internal and external documents, giving clear instruction on required revision whenever needed
• Receive, verify and distribute internal and external project documentation in the DMS
• Transmit documents to all partners in the project e.g. internal disciplines, customer, vendors and consultants
• Verify the status of vendors' document submission and provide a prompt expediting of the delayed / uncompleted documents
• Verify the status of the documents' review/approval workflow and expedite the relevant responsible party
• Verify the completeness of the final vendors' documentation (Maintenance and Inspection Book)
• Create periodical reports on document exchange for project management reporting deviations in document submission from the various stakeholders
• Provide an accurate and complete archive of project documents at the end of the project.

Benefits

• International work environment in interdisciplinary and multinational teams
• Participation in the growing market of sustainable green hydrogen
• Flat hierarchies and short decision-making routes
• Flexible working time (flexible working hours at office and smartworking)
• Welfare plan
• Agreements with special rates for local transportation means and fitness studio membership
• Availability of canteen inside the company
• Availability of public transportation infrastructure: Metrò green line M2, stop Lambrate, train Trenord, as well as speedway tangenziale est, exit Rubattino.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees