Document Controller

Stantec • New York, NY

9d • Hybrid

About The Position

We create the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected. Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community. Your Opportunity Stantec is seeking a Document Controller to join team in New York City office. The successful candidate will possess at least 5 years of experience in a document control and administrative support role. This role requires good communication skills and a willingness to work as part of a team to successfully deliver major capital projects.

Requirements

• Proficiency in MS Office, MS SharePoint and Adobe Acrobat.
• Must have strong interpersonal skills, written and verbal communication skills.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and assignments.
• Ability to adapt to new tools, processes and project requirements as part of a multidisciplinary team.
• Technical degree/diploma/certificate or equivalent in related field or an equivalent combination of education and experience.
• Minimum of 5 years in a project documentation coordinator role.

Nice To Haves

• Experience with Oracle Unifier, Procore, ACC or other construction document control programs is a plus.
• Experience with time scheduling software MS Project or Primavera 6 is a plus.
• Prior experience working on large infrastructure programs preferred.

Responsibilities

• Support project managers and engineers in the preparation of project documentation, coordination of design deliverables, and tracking of project progress
• Assist in organizing project data, maintaining schedules, and preparing presentations or reports for internal and client meetings.
• Update and maintain project data in project document systems.
• Adheres to document control process for all project documents including submittals, general correspondence, RFIs/RFCs, project reports, meeting minutes and other records.
• Maintain document control logs and action item logs, log design/document comments, and report on status of open items.
• Distribute documents and maintain controlled distribution lists.
• Assists with the change control process and files for contract changes, prepare reports, and manage all records regarding contract change issues.
• Assists in preparing project closeout documentation.
• Follows our record retention and quality procedures and policies.

Benefits

• Career development resources to expand your skills, enhance your expertise, and grow your career.
• Ability to work alongside others who share your passion to support communities through exciting and unique projects.
• A comprehensive benefits package which helps you focus on your health and well-being, save for retirement, and make the best choices for you and your family.
• Benefit offerings include programs such as 401K, Employee Stock Purchase Plan, Health Insurance, Dental Insurance, Vacation, Sick Time, Holiday Pay, Paid Family Leave, Tuition Reimbursement, and more.
• Ability to join Stantec committees, employee resource groups, participate in community volunteering, and join various company or local groups/initiatives.
• We put people first and want to help you make that appointment or the baseball game that you need to attend.
• At Stantec, we have a hybrid, flexible work schedule that meets both business and individual needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees