Document Controller II

www.cdiengineeringsolutions.com • Houston, TX

2d • Hybrid

About The Position

Assist in the processing and/or reproduction of engineering and construction documents to ensure accuracy and timely release. Assists in maintaining a comprehensive filing system and computer database for all documents to be retained in the document control center with supervision.

Requirements

• High school graduate or equivalent with an emphasis on basic secretarial, math and English courses and a minimum of one-year work experience in an engineering office.
• Experience using electronic document management systems for processing of Transmittals/Documentation and controlling and reporting project data.
• Excellent communication and leadership skills.
• Work in a demanding environment.
• Good organizational skills/detailed oriented (computer-oriented).
• Typing speed: 50 WPM.
• Completes assignments efficiently and on time.
• Works independently in consistent manner according to established procedures.
• Ensures quality for completed personal work assignments.
• Performs as a team leader or group manager when required.
• Demonstrates initiative to appropriately accommodate new circumstances with minimum guidance.
• Ability to work within a fast-paced environment.
• Familiarity with computer operating systems including Windows and networks and able to use basic commands to access and manage files and programs.
• Skilled on preferred word processor program (MS Office), able to create and edit documents in standard format.
• Spreadsheet/Flat Database skills, skilled on a preferred spreadsheet program (MS Excel), able to do data entry, output and creation of simple spreadsheets, collation of data, formatting data.

Nice To Haves

• Continued education in an associate or bachelor program for secretarial, business, math or English is desired, but not required.
• Experience based on knowledge, skills, and abilities may qualify with the approval of Manager of Document Control.

Responsibilities

• Completes work according to standard procedures on assignments from multiple sources (project managers, design team leaders, group managers, designers and engineers).
• Maintains accurate and timely document and record databases by logging/transferring all incoming and outgoing project files (discipline deliverables, RFIs, meeting minutes, correspondences, transmittals, etc.) on various document management software
• Demonstrates initiative in adapting to new conditions with minimal guidance.
• Knowledgeable of engineering processes such as CADD/reprographics, and can integrate that knowledge into the support of engineering projects.
• Demonstrates an understanding of engineering, construction, and process terminology and can understand and use terms appropriately both orally and in written communication.
• Interface with document management personnel on the client and internal teams.
• Participate in Quality Management processes.
• Perform some admin/clerical duties.
• Tracks client materials to ensure proper drawing management, revision control, and property return.
• Assists in the processing and/or reproduction of engineering and construction documents to ensure accuracy and timely release.
• Monitors and updates engineering deliverable status using company or client document control systems and procedures.
• Familiarity with the concept of manipulating database programs including creation of database from identification of need to output solutions.
• Performs periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
• Eliminates outdated or unnecessary materials by destroying them or transferring them to inactive storage, according to the file maintenance guidelines or legal requirements.
• Performs audits and inspections to ensure department work is performed correctly and efficiently and ensures completeness of all controlled documents.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED