Document Controller - Major Projects

Stantec • Seattle, WA

5d • Hybrid

About The Position

Stantec is seeking a Document Control Specialist for our Program Management team. The successful candidate will possess at least 5 years’ experience in a document control and support role. This role requires good communication skills and a willingness to work as part of a team to successfully deliver major capital projects.

Requirements

• Familiarity with and experience using document control software such as Newforma and Procore Unifier and ProjectWise.
• Solid communication and interpersonal skills.
• Good written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to handle multiple priorities and assignments.
• Proficiency in MS Office and Adobe Acrobat.
• Strong interpersonal skills.
• Able to work both collaboratively and independently.
• Must have valid driver's license and clean MVR.
• Technical degree, diploma, certificate or equivalent in a related field or a comparable combination of education and experience.
• Minimum of 5 years in Document Control or similar role.
• Experience with relevant systems and tools such as Newforma, Procore, ProjectWise and Unifier.

Responsibilities

• Follow and maintain document control processes, systems and procedures established for the program/project
• Follow policies, procedures, and processes to support robust document management in accordance with program and organizational objectives.
• Support and use designated electronic systems to store documents, track communications and manage edits.
• Migrate and assist with migrating documents between required document management systems, which includes interfacing with internal and external stakeholders.
• Compile and assemble documents, reports, manuals, and other materials.
• Prepare status reports as required.
• Review submitted documents for accuracy and completeness (metadata) in compliance with document control procedures.
• Review and ensure documents meet production standards.
• Develop, manage and maintain document control systems.
• Attend training as required to ensure effective support of document control processes and systems.
• Provide support to t management and team members ensuring adherence to client standards, Stantec procedures and best practices.
• Scan, photocopy, print, log, distribute, retrieve and file documents.
• File and maintain print and electronic documentation, tracking internal and external distribution.
• Process and track client and vendor documentation.
• Observe record retention procedures and policies.
• Ensure quality procedures are maintained.
• Provide general project and office support as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree