Document Control Specialist

JDS Energy & Mining • Saskatoon, SK

11h • Onsite

About The Position

JDS Energy & Mining is seeking a detail-oriented Document Control Specialist to support the development of an underground mining project located in the interior of British Columbia. This is a camp-based, fly-in/fly-out (FIFO) position operating on a rotational schedule, with full camp accommodations provided while on site.The Document Control Specialist will be responsible for managing, tracking, and maintaining all project documentation to ensure accuracy, accessibility, and compliance with company standards. This role will primarily utilize the Omega 365 – Document Management module as the core document control system. Working closely with engineering, procurement, construction, and project management teams, this role is critical to maintaining document integrity and supporting efficient project execution.
All employees are expected to promote and adhere to The JDS Way:
Accept No Mediocrity
Conduct Business Professionally, Ethically, and Practically
True to Our Word
Uphold the Highest Standards of Leadership, Teamwork, and Accountability
Maintain Open and Honest Communication
Ensure No Harm to people, the environment, assets, or reputation

Requirements

• Detail-oriented
• Proficiency in Omega 365 – Document Management module
• Familiarity with document control systems
• Understanding of version control and revision tracking
• Ability to coordinate document workflows
• Strong quality checking skills
• Experience maintaining registers for drawings, RFIs, submittals, and transmittals
• Experience with report preparation and issuance
• Knowledge of document archiving procedures
• Familiarity with audit processes and compliance standards
• Good communication and liaison skills with contractors, consultants, and vendors

Responsibilities

• Manage the receipt, tracking, distribution, and filing of all project documents using Omega 365 – Document Management module
• Maintain document control systems in accordance with company and project requirements
• Ensure proper version control, revision tracking, and document numbering protocols
• Administer and maintain document workflows within Omega 365
• Distribute drawings, specifications, and technical documents to internal teams and external stakeholders
• Coordinate document workflows between engineering, procurement, and construction teams
• Perform quality checks to ensure document accuracy, completeness, and compliance
• Maintain up-to-date registers for drawings, RFIs, submittals, and transmittals
• Support the preparation and issuance of reports, including document status and tracking logs
• Archive project documentation in accordance with company procedures and regulatory requirements
• Assist with audits and ensure document control processes meet compliance standards
• Liaise with contractors, consultants, and vendors to ensure timely document submissions
• Support continuous improvement of document control processes and systems

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed