Document Controls

LED FastStart • Ruston, LA

6d • Onsite

About The Position

HGA is seeking a Document Control Specialist to manage, maintain, and control refinery project, engineering, maintenance, and operational documentation across three refinery assets in Shreveport, Louisiana. This role ensures all project and asset records are accurately tracked, reviewed, approved, distributed, and archived in accordance with company standards and regulatory requirements, serving as a key liaison between Engineering, Operations, Maintenance, Construction, Procurement, Project Controls, and contractor organizations.

Requirements

• Associate's or Bachelor's degree in Business Administration, Information Management, Engineering Technology, Construction Management, or a related field
• 3-7 years of document control experience in refinery, petrochemical, industrial, construction, or capital project environments
• Experience supporting capital projects, maintenance programs, or turnarounds
• Proficiency with document management systems (Aconex, SharePoint, OpenText, Procore, EDMS, Documentum, or similar)
• Advanced Microsoft Office skills, including Excel, Word, PowerPoint, and SharePoint

Nice To Haves

• Experience supporting multiple refinery or petrochemical assets
• Knowledge of engineering documentation and drawing control standards
• Familiarity with Management of Change (MOC) processes
• Experience working with EPC contractors and project delivery teams
• Understanding of refinery regulatory and compliance requirements

Responsibilities

• Administer document control processes for capital projects, turnarounds, maintenance programs, and engineering initiatives across three refinery assets
• Maintain document numbering, revision control, transmittals, workflows, and approval processes
• Manage receipt, review, tracking, distribution, and storage of technical and commercial documentation
• Control engineering drawings, P&IDs, plot plans, specifications, calculations, vendor data, and construction packages
• Coordinate document reviews between engineering disciplines, operations personnel, and project teams
• Support Management of Change (MOC) documentation activities
• Track deliverables from contractors, engineering firms, and vendors, and coordinate turnover and closeout documentation
• Ensure compliance with company policies, refinery procedures, and regulatory record retention requirements
• Maintain document management systems, manage user access, and provide training to personnel
• Generate reporting on document turnaround times, approval cycles, and deliverable status
• Coordinate document submissions from engineering contractors, suppliers, and construction firms

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree