Document Control Specialist

Teledyne Technologies Incorporated • El Segundo, CA

5d • $62,800 - $83,700

About The Position

Teledyne Technologies Incorporated is seeking a Document Control Specialist to administer document control processes throughout the full lifecycle of engineering, customer support, and quality documents. This role involves maintaining document repositories and configuration baselines, ensuring accuracy, integrity, and proper access permissions. The specialist will manage document and part numbers, review engineering orders for compliance, and perform data entry and media duplication. A key aspect of the role is ensuring all documents meet quality and compliance standards, such as ISO 9001/AS9100, and conducting periodic audits. The position also involves supporting process improvement initiatives, training, and cross-functional collaboration to ensure efficient document retrieval and transmittal, including export control compliance.

Requirements

• 2–5 years of hands‑on document control or CM experience in an engineering/manufacturing environment (aerospace/defense preferred).
• Proficiency with DMS, PLM/EDMS tools (e.g., Ingenuus, XA and SharePoint) and MS Office; comfort with PDFs.
• Working knowledge of change control processes and standards (e.g., ISO 9001/AS9100).
• Exceptional attention to detail, organization, and follow‑through; able to manage multiple priorities against deadlines.
• Ability to read and understand Engineering Parts lists on drawings and in the DMS, PLM/EDMS tools.
• Able to support and maintain a comprehensive filing system.
• Clear, professional communication skills (written and verbal) and a strong customer‑service mindset.
• Must be a U.S. Person (includes U.S. citizens, lawful permanent residents, refugees, and asylees).

Nice To Haves

• Associate’s or Bachelor’s degree preferred but not required; equivalent experience in Document Control, Configuration Management, or Quality considered.
• Proficiency in creating and maintaining MS Access databases is highly desirable.

Responsibilities

• Administer document control processes for the full lifecycle (creation, review, release, revision, archival) of engineering, customer support, and quality documents.
• Maintain document repositories and configuration baselines in approved PLM/EDMS (e.g., Ingenuus, SharePoint, XA), ensuring version accuracy, metadata integrity, and access permissions.
• Assign and manage document numbers, part numbers, and change identifiers consistent with company standards, work instructions, and CM plans.
• Review Engineering Orders (EOs) to ensure complete, correct, and compliant packages prior to release.
• Review/validate Bill of Material (BOM), perform data entry in the Document Management System (DMS), fill digital and hardcopy document requests, and perform media duplication on automated equipment.
• Perform configuration status accounting (CSA) and generate release document lists.
• Ensure documents meet formatting, content, and traceability requirements in accordance with applicable procedures and standards (e.g., ISO 9001/AS9100, customer and regulatory requirements).
• Conduct periodic file audits for accuracy, obsolescence, and proper retention; remediate issues and drive corrective actions.
• Safeguard controlled records, and support archival and retrieval processes.
• Support and analyze document control workflows to identify bottlenecks; implement standard work, templates, and automation to reduce cycle time and errors.
• Support Engineering, Quality, and Operations to harmonize naming conventions, metadata standards, and review/approval paths.
• Help provide rapid, accurate document retrieval for production, supplier, and customer needs.
• Coordinate internal/external document transmittals, ensuring proper distribution lists, export control compliance, and acknowledgment of receipt.

Benefits

• Salary Range: $62,800.00-$83,700.000
• Background checks
• Compliance with applicable laws, regulations, rules and regulatory orders
• Equal Opportunity Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree