Document Control Specialist

Hut 8 • Miami, FL

4d • Onsite

About The Position

The Document Control Specialist is Hut 8’s enterprise authority on how project information is created, structured, stored, and governed across the entire portfolio. This role owns the company’s dat architecture and document control infrastructure — from defining the naming conventions and folder structures that every project team follows, to building and administering the SharePoint environments where that data lives. Beyond governance, the Document Control Specialist develops the internal and external data policies that ensure Hut 8’s project information remains accurate, traceable, and immediately retrievable as the organization scales.

Requirements

• Bachelor's degree in Information Management, Computer Science, Data Science, Information Systems, or a related field
• 4+ years of experience in document control, data management, or information governance — preferably within AEC, infrastructure, or capital project environments
• Demonstrated proficiency in SharePoint administration, including site architecture, permissions configuration, library management, and page building
• Strong working knowledge of ISO 19650 or comparable information management standards and their practical application in project delivery environments
• Hands-on experience leading data migration or legacy document remediation efforts — organizing, renaming, and restructuring large volumes of project documentation into standardized environments
• Familiarity with establishing common data environments and document lifecycle management practices across multi-stakeholder project teams
• Ability to develop and enforce data policies that balance rigorous compliance with practical usability for project teams in the field
• Exceptional organizational skills with meticulous attention to detail and a natural instinct for building repeatable, scalable systems
• Strong written and verbal communication skills, with the ability to translate data governance standards into clear, actionable guidance for diverse internal and external audiences

Nice To Haves

• Experience with Autodesk Construction Cloud, Procore, or similar construction project management platforms is a plus

Responsibilities

• Own and continuously refine Hut 8’s enterprise document control standards, including naming conventions, folder structures, metadata protocols, version control policies, and access permissions in alignment with ISO 19650 principles
• Architect and administer the Company Projects SharePoint environment — building project site pages, configuring libraries, defining permission hierarchies, and establishing the information architecture that serves as the single source of truth for all project data
• Define and enforce internal and external data policies governing how project information is created, received, stored, distributed, and retired across all active and future programs
• Develop and deploy structured data transfer strategies, leading the retroactive organization and migration of legacy and other documentation sources into Hut 8’s common data environment
• Conduct regular compliance audits across all active projects, identifying naming convention violations, version control gaps, and outstanding document actions
• Manage document transmittals, maintain version control, and audit trails across all project documentation, ensuring secure transfer, proper acknowledgment, and elimination of outdated information driving field decisions
• Establish and report on document control KPIs
• Coordinate closely with the Digital Delivery Team to ensure document control standards and digital delivery requirements are fully aligned across SharePoint, ACC, and downstream systems
• Govern project communication and collaboration channels — including Slack and/or Teams workspaces — ensuring consistent naming, archival, and access protocols
• And other duties as assigned

Benefits

• Hut 8 offers a benefits and wellness program that includes medical, dental, vision, life, and short-term and long-term disability insurance, as well as paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees