Document Control Specialist

EVS, Inc. • Eden Prairie, MN

1d • Hybrid

About The Position

EVS is seeking a highly organized Document Control Specialist to support engineering and infrastructure projects across renewable energy and power delivery markets. This role is ideal for someone who thrives on organization, accuracy, and process management while supporting fast paced project teams. You will play a critical role in managing technical documentation throughout the project lifecycle, ensuring teams and clients always have access to the most current, accurate, and approved information.

Requirements

• 2+ years of experience in document control within engineering, construction, infrastructure, or related industries.
• High school diploma required
• Proficiency with Microsoft Office Suite, especially Excel for tracking and reporting.
• Experience using Adobe Acrobat and document management systems such as SharePoint, Procore, Aconex, or similar platforms.
• Understanding of engineering documentation including drawings, specifications, and technical reports.
• Strong organizational skills with the ability to manage large volumes of documentation across multiple projects.
• Exceptional attention to detail and accuracy in revision control, tracking, and data entry.
• Strong communication skills with the ability to coordinate effectively with engineers, project managers, vendors, and clients.
• Ability to prioritize tasks, manage deadlines, and adapt in a fast-paced environment.
• Strong sense of accountability and ownership over document integrity and compliance.

Nice To Haves

• associate or bachelor’s degree in business administration, project management, or related field preferred.

Responsibilities

• Manage the full lifecycle of engineering documents including creation, review, revision, distribution, and archival.
• Maintain organized electronic and hard copy filing systems using proper naming conventions and indexing standards.
• Support the intake, processing, routing, and tracking of project documentation across multiple teams and stakeholders.
• Ensure engineering drawings, specifications, calculations, RFIs, reports, and submittals are properly maintained and accessible.
• Maintain strict version control processes to ensure only current and approved documents are distributed.
• Archive superseded documents while maintaining a clear and traceable audit history.
• Review incoming documents for formatting, completeness, and compliance with project standards.
• Process incoming and outgoing transmittals with accurate logging and tracking.
• Coordinate timely document distribution to internal teams, clients, vendors, and project partners.
• Route documentation through established workflows for interdisciplinary reviews and approvals.
• Maintain document logs, registers, and tracking reports to support project visibility and accountability.
• Provide status updates to project managers and stakeholders regarding document flow and approvals.
• Support internal and external audits by ensuring documentation is accurate, complete, and compliant.
• Utilize document management systems such as SharePoint, Procore, Aconex, or similar platforms to maintain efficient workflows.
• Assist in improving document control processes, workflows, and organizational standards.

Benefits

• Health Insurance (Medical through United Healthcare/UMR)
• Dental and Vision Insurance
• STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
• Life Insurance
• EAP (Employee Assistance Program)
• Paid Time Off
• 401k Match
• Choice Benefit
• Flexible Work Time
• Performance-Based Bonus
• Point-Based Recognition
• Parental Benefits
• Referral Bonus
• Certification Bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED