Document Control Specialist

Harrington Process Solutions • Houston, TX

10d • Onsite

About The Position

J2 Resources, a Harrington company, is seeking a Document Control Specialist. This role involves developing and deploying a document control system to add value to our product and services offering for EPC/Fabricator/End-User customers. The specialist will manage daily submittals of project documents, coordinate document packages across departments, review and verify all project documentation, and conduct training on document control processes. The position also includes managing sales orders, coordinating fulfillment strategies, preparing documentation packages for delivery, managing carriers for timely deliveries, and maintaining proficiency in current systems while exploring new technologies. The specialist will serve as the lead on priority orders, ensuring accurate execution, document management, and communication through delivery, and will handle sensitive information confidentially. Assistance with other projects as needed is also part of the role.

Requirements

• Familiarity with document control standard practices and software.
• Ability to research and resolve irregular and unusual transactions.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Strong interpersonal and communication skills for interfacing with employees, customers, and vendors.
• Strong understanding and appreciation of deadlines and commitments to schedules.
• Exceptional organizational skills, accuracy and attention to detail.

Responsibilities

• Develop and deploy a document control system that satisfies our EPC/Fabricator/End-User customer base; one which adds recognizable value to our product and services offering.
• Manage daily submittals of drawings, procedures, and project related documents for all customer purchase orders.
• Coordinate document packages across multiple departments to ensure alignment with customer requirements.
• Review and verify all project documentation.
• Conduct in person training to ensure adherence to all project specific document control processes and procedures.
• Manage the maintenance, preparation, and routing of assigned sales orders.
• Coordinate and organize the fulfillment strategy, effectively communicating it to the execution team.
• Prepare accurate documentation packages for each delivery.
• Effectively manage carriers to ensure prompt and on-time deliveries.
• Maintain proficiency in our current computerized systems and other technologies while introducing other tools that promote and support our mission.
• Serve as the lead on priority orders ensuring timely, accurate, and compliant execution, document management, and communication through delivery.
• Manage sensitive information in a confidential manner.
• Assist with other projects as needed.

Benefits

• Medical Plans: Choose from HDHP/HSA (with monthly company contributions) or a PPO option.
• Spousal HRA: SIHRA covers 100% of eligible expenses up to $9,400 per individual or $18,800 per family each calendar year.
• FSAs: Flexible spending options for health and dependent care expenses.
• Dental: Comprehensive, including orthodontic care for both children and adults
• Vision: Includes discounts on Lasik.
• Telehealth & Concierge: 24/7 healthcare access with prescription services for enrolled members.
• Life Insurance and AD&D: Company paid life and AD&D coverage
• Long Term Disability: Company paid LTD program
• Optional Coverages: Short term disability, voluntary pet care, identity protection, voluntary life insurance with optional dependent coverage, plus supplemental critical illness, accident, and hospital indemnity.
• Employee Assistance Program: Professional support for employees during critical times.
• Disability: Options for both short- and long-term coverage.
• 401(K) & Roth: 100% company match on the first 3%, plus 0.5 match on the 4th and 5th%
• Paid Time Off: Start with 3 weeks, with the potential to accrue up to 5 weeks per year.
• Holidays: 7 paid holidays, including the day after Thanksgiving.
• Additional Leave: Coverage for jury duty, witness duty, and bereavement leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed