Document Control Specialist

AGE Engineering Services, Inc. • Dallas, TX

7d • Onsite

About The Position

AG&E Associates is expanding, and we are seeking a driven Document Control Specialist to join our team in Dallas, TX. This role is an opportunity to contribute to essential project operations in a dynamic environment while growing your career within a leading engineering firm.

Requirements

• Strong organizational and document management skills required, with the ability to manage multiple deadlines in a fast-paced environment
• Proficiency with document control tools required (e.g., Bluebeam, transmittal software, ShareFile/FTP systems)
• Strong written and verbal communication skills required
• Ability to collaborate effectively with Project Managers and cross-functional teams required
• Ability to sit and work at a computer for extended periods required

Nice To Haves

• Experience in document control, project coordination, or construction/engineering environments preferred
• Familiarity with client-specific submission standards preferred

Responsibilities

• Prepare and distribute client and customer submittals in accordance with project and customer requirements
• Prioritize submittals and ensure same-day completion and distribution
• Generate transmittals and manage document distribution to clients, internal teams, and subcontractors
• Review, log, and track returned submittals; notify Project Managers of updates or discrepancies
• Organize, maintain, and update contract and project documents in systems such as Bluebeam
• Ensure all files are accurately stored, version-controlled, and accessible within one business day
• Maintain RFIs and project documentation with consistent naming and organization standards
• Keep complete, accurate, and audit-ready project records at all times
• Manage project distribution lists and communicate document requirements
• Support Project Managers with file retrieval and coordination for missing information
• Provide backup support to the front desk receptionist by covering scheduled breaks and ensuring continuous front desk operations as needed.

Benefits

• Medical, dental, vision, life, AD&D, disability, and voluntary benefits
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Paid time off and paid holidays
• 401(k) retirement savings plan with company match
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed