Document Control Specialist

Gulf Copper LLC • Galveston, TX

2d • Onsite

About The Position

Gulf Copper LLC, a subsidiary of Davie Defense, is seeking a Document Control Specialist. This role is responsible for managing and maintaining the company's document control system, ensuring accuracy, completeness, and timely processing of all project-related documentation, drawings, and internal manuals. The specialist will also be responsible for issuing controlled documents, maintaining accountability logs, conducting audits, and providing guidance on document control practices. This position plays a crucial role in ensuring the successful delivery of projects and client satisfaction.

Requirements

• High school diploma or GED required.
• A minimum of 2 years’ experience in document control systems (both manual and electronic systems) in an administrative capacity preferred.
• Must be knowledgeable in GMP and ISO 9001 document control systems.
• Must demonstrate exceptional computer skills, software application proficiency and database management especially Word, Excel, Adobe Acrobat, Visio and other programs as required.
• Must have excellent organizational, document review and communication skills essential with the ability to lead a meeting of technical professionals.
• Must have good interpersonal skills with the ability to interface constructively and cooperatively with a wide variety of departmental staff and intra-department personnel.

Nice To Haves

• Bachelor’s degree from accredited college/university equivalent experience preferred.

Responsibilities

• Receives, Inventories and Stores all documents in the appropriate location
• Issues all controlled documents to users.
• Maintains accountability log of document users.
• Conducts periodic audits of inventory and users, ensuring that all documents are accounted for.
• Maintains the document control system consisting of project-related documentation, drawings, internal manuals, and audit reports related to the controlled documents.
• Receives all document and drawing changes including administrative clerical checking for accuracy and completeness and release to the authorized users.
• Confers with document originators to resolve discrepancies and update procedures.
• Provides guidance on document control practices and procedures to all functional departments
• Ensures that documents are revised and processed in a timely manner, according to the change control process and department processing time goals.
• Performs training for the users of the document control system.
• Issues, maintains, stores and archives quality documentation.
• Performs other duties and services to ensure a successful project is delivered and client is satisfied.

Benefits

• 401 (k)
• Group Health & Dental Plan
• Short-& Long-Term Disability Insurance
• Life & Voluntary Life Insurance
• Holiday & Vacation Pay
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED