Document Control Specialist

Webco Industries • Kellyville, OK

2d • Hybrid

About The Position

The Document Control Specialist ensures the integrity, accuracy, accessibility, and security of all controlled documents across the organization. This role safeguards operational excellence by maintaining standardized documentation practices that support manufacturing, safety, quality, compliance, and administrative functions. By protecting “First Things Now” and reinforcing disciplined processes, this role helps ensure teams have the right information at the right time to execute safely and effectively.

Requirements

• Proficient in maintaining electronic document control platforms and structured filing systems
• Strong understanding of revision control, change management, and audit trails
• Exceptional accuracy in reviewing, formatting, and publishing documentation
• Ability to align documentation with Lean Manufacturing workflows
• Works effectively with multiple departments to ensure clarity and compliance
• Clear, concise documentation writing and formatting skills
• Maintains structured records with a high level of accountability
• Advanced skills in Word, Excel, SharePoint, and internal systems
• Handles confidential information responsibly and maintains documentation accuracy
• Demonstrates ownership and urgency in maintaining current documentation
• Brings disciplined organization and structured thinking to all processes
• Prioritizes compliance, safety, and regulatory documentation
• Supports departments with timely and accurate document updates
• Adapts quickly to process changes and evolving operational needs
• Maintains high standards for document quality and clarity
• Associate degree or equivalent experience in Business, Quality, Engineering, or related field
• 2+ years of document control, administrative, or quality systems experience
• Strong organizational and recordkeeping skills
• Proficiency in Microsoft Office Suite
• Ability to manage multiple priorities with high attention to detail

Nice To Haves

• Experience in a manufacturing or industrial environment
• Familiarity with ISO or other regulatory compliance standards
• Experience with ERP or document management systems
• Lean Manufacturing exposure

Responsibilities

• Maintain and administer the company’s document control system (electronic and hard copy)
• Ensure proper version control, revision tracking, and document retention practices
• Coordinate review, approval, and release of controlled documents
• Manage Standard Operating Procedures (SOPs), work instructions, forms, policies, and engineering drawings
• Support audit readiness by organizing and retrieving documentation as needed
• Collaborate with Quality, Engineering, Operations, Safety, and HR to ensure documentation accuracy
• Monitor document change requests and maintain revision history logs
• Train employees on document control procedures and best practices
• Archive obsolete documents in accordance with retention guidelines
• Support continuous improvement initiatives through process documentation updates
• Maintain confidentiality and security of sensitive records

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree