Document Control Specialist – Aviation & Infrastructure – DMV Region

CMTS LLC • Baltimore, MD

3d • Onsite

About The Position

CMTS is seeking a highly organized and detail-oriented Document Control Specialist to support aviation, transportation, and public infrastructure capital improvement projects throughout the Washington D.C., Maryland, and Virginia (DMV) Region. This role will be responsible for maintaining project documentation, tracking records, managing document workflows, and supporting project teams with document control processes throughout all phases of project delivery.

Requirements

• 3–7 years of document control or project administration experience supporting construction, engineering, aviation, transportation, or infrastructure projects
• Strong understanding of document management processes and records management best practices
• Experience managing project documentation including RFIs, submittals, meeting minutes, transmittals, change orders, schedules, and closeout records
• Ability to maintain organized electronic and hard-copy filing systems in accordance with project requirements and client standards
• Strong attention to detail and ability to maintain accurate records in fast-paced environments
• Excellent organizational, analytical, and time management skills
• Strong written and verbal communication skills with the ability to interface professionally with project teams and stakeholders
• Ability to manage multiple priorities and deadlines simultaneously
• Experience supporting project teams in active operational or public sector environments preferred
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, Teams, and Adobe Acrobat
• Experience utilizing document management and project management software platforms preferred
• Ability to travel throughout Washington D.C., Maryland, and Virginia project locations as required

Nice To Haves

• Certified Document Controller (CDC) preferred
• Experience supporting aviation, transportation, or public infrastructure projects preferred
• OSHA 10 or OSHA 30 preferred
• e-Builder
• Procore
• Autodesk Construction Cloud / BIM 360
• SharePoint
• Bluebeam Revu
• Microsoft 365

Responsibilities

• Maintain and manage project documentation throughout all phases of project delivery including planning, design, construction, and closeout
• Process and track RFIs, submittments, transmittals, meeting minutes, change orders, schedules, correspondence, and project reports
• Ensure all project documents are properly logged, distributed, filed, and maintained in accordance with project procedures and client requirements
• Maintain electronic and hard-copy filing systems to support document retention, accessibility, and version control
• Monitor document workflows and follow up with project teams, contractors, consultants, and stakeholders to ensure timely submission and processing of documentation
• Support project managers and construction teams with document tracking, reporting, and administrative coordination activities
• Assist with preparation and distribution of project meeting agendas, meeting minutes, reports, and project correspondence
• Coordinate document review and approval workflows between contractors, consultants, client representatives, and internal teams
• Perform quality checks on project documentation to ensure completeness, accuracy, and compliance with established standards
• Assist with project closeout activities including turnover documentation, warranties, as-built drawings, operations and maintenance manuals, and records archiving
• Maintain confidentiality and security of project records and sensitive documentation
• Generate document control reports, tracking logs, and status updates for project leadership and client review
• Support implementation and maintenance of document control procedures, standards, and continuous improvement initiatives
• Participate in project meetings and coordinate with project teams to support overall project delivery objectives
• Build and maintain positive working relationships with clients, contractors, consultants, and project stakeholders

Benefits

• medical
• dental
• vision
• life insurance
• paid time off
• retirement plans
• professional development opportunities
• career advancement pathways

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree