V - Document Control Specialist

Penn Entertainment • Kansas City, MO

4d • Onsite

About The Position

PROENERGY seeks a customer service-, process-, and technology-oriented Document Control Specialist to support document control processes, procedures, and systems for major EPC construction projects. The role manages the creation, review, revision, approval, distribution, and workflow of critical project documentation while ensuring compliance with established standards and processes. The specialist maintains accurate, current project records, supports collaboration among cross-functional teams, and ensures stakeholders can access relevant information. This position is on-site at either the Leawood, Kansas, or Sedalia, Missouri office, with 10% travel. It is a variable position based on project workload and is expected to continue until approximately Q1 2028; performance-based goals could potentially lead to a full-time hire.

Requirements

• At least 2 years of experience in document control, construction management, project coordination, or information systems; construction industry experience is preferred.
• Proficiency with document management software and systems such as Aconex, Procore, and SharePoint.
• Familiarity with construction project lifecycles, terminology, and documentation requirements, including drawings, specifications, contracts, and permits.
• Exceptional attention to detail and accuracy, ensuring document consistency, completeness, and adherence to standards.
• Knowledge of deliverable management, transmittals, and vendor data processes.
• Strong written and verbal communication skills for interacting with cross-functional teams, stakeholders, and vendors.
• Ability to analyze document control processes, identify improvement opportunities, and implement strategies to improve efficiency and compliance.
• Proactive problem-solving skills to address document-related challenges and implement solutions.
• Excellent organizational abilities to manage large document volumes, processes, and parallel projects with differing requirements.
• Ability to type at least 50 words per minute without errors.
• US work authorization; candidates requiring sponsorship for a work-authorized visa will not be considered.
• Satisfactory completion of a pre-employment drug screen and background check.

Nice To Haves

• Flexibility to adapt to changing project requirements, priorities, and technologies while maintaining high document management standards.
• Experience conducting training sessions or workshops on document control processes, software usage, and best practices.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, and other relevant document management and communication software.
• Demonstrated leadership skills, including leading document control on project-coordinating initiatives, mentoring junior staff, and coordinating document control team activities.
• Familiarity with relevant regulatory and industry standards related to document control.
• Previous experience as a Project Coordinator in the EPC or construction industry.

Responsibilities

• Track client, contractor, and vendor deliverables throughout the project lifecycle, including revisions, revision purposes, distribution, and transmittal histories.
• Conduct non-technical reviews of document and drawing releases for compliance with ISO 9001, contractual, and department requirements.
• Communicate regularly with internal and external clients and vendors to ensure document accuracy.
• Prepare accurate status reports based on metadata designations and submit them at the frequency determined for each project.
• Support implementation of the department’s electronic document management system, including the engineering PDM system.
• Follow Work Instructions and assist with modifications as needed.
• Support the Quality System during corporate audits and actively participate in department activities.

Benefits

• Medical, dental, vision, and life/disability insurance at minimal cost to the employee.
• 10 paid holidays.
• Paid time off.
• 401(k) plan.
• Competitive pay.

What This Job Offers

• Education Level: No Education Listed