Document Control Specialist-Eugene Airport Road

Default • Eugene, OR

2d • Onsite

About The Position

The Document Control Specialist supports Engineering and Production Control by keeping parts and related documents current in the system so heavy equipment builds can be scheduled appropriately. The role monitors document processing across departments, produces large-scale prints as needed, and helps ensure documentation is accurate, complete, compliant, and distributed to internal teams, other organizations, and trading partners.

The specialist maintains document-control status and departmental procedures, enters and tracks engineered and procured parts information from multiple data sources, and approves processing after required departmental tasks are complete. The role also supports training, office and plotter supplies and equipment, document-control budget coordination, and internal and external personnel with documentation needs. Work is performed in a manufacturing environment and follows company procedures and safety requirements.

Requirements

• Associate of Arts degree from a two-year college or a similar technical-school degree; alternatively, two to three years of related experience and/or training working at a machining center, or an equivalent combination of education and experience deemed sufficient by management.
• At least 5 years of document-control experience in heavy manufacturing, or demonstrated abilities through on-the-job training or education.
• Ability to read and interpret blueprints and bills of material (BOMs).
• Ability to work efficiently and accurately to meet engineering and production requirements.
• Capacity to learn quickly; attention to detail; strong organizational skills; and excellent written and verbal communication skills.
• Ability to adapt to pressure, deadlines, and rapidly changing situations.
• Ability to maintain positive, cooperative working relationships with customers, vendors, coworkers, and management, and to work individually and as part of a team.
• Adherence to company policies, procedures, safety regulations, and personal protective equipment guidelines.

Nice To Haves

• At least 3 years of knowledge of and experience working with ERP systems.
• Experience with Microsoft Dynamics Oracle, AX, and Solid Works PDM is preferred.
• Configuration Management training or equivalent experience is desired.
• Continued development of lean knowledge and use of tools to identify and assist with continuous improvement.

Responsibilities

• Review documents for accuracy and completeness.
• Contribute job-related support, guidance, and ideas in team discussions.
• Train process owners on document structure and document-control tool usage.
• Ensure documents comply with regulations and revise documentation when needed.
• Distribute project-related documentation to internal teams, other organizations, and trading partners.
• Maintain document-control status in the computer system.
• Create and maintain departmental procedures and processes as needed.
• Enter engineered and procured documentation into the data system from sources including Oracle, AX, and Solid Works PDM, ensuring accuracy.
• Track and maintain the process for engineered and procured parts across departments to ensure data is processed and completed.
• Approve processing of engineered and procured parts after confirming required tasks are complete across departments.
• Maintain and control Engineering office supplies.
• Support the CI Director of Engineering in developing training plans and courses and coordinate and monitor the document-control budget and expenditures.
• Advise the CI Director of Engineering of known document-control problems.
• Assist internal and external office personnel with documentation needs, inquiries, and training.
• Perform work according to applicable policies, procedures, and work instructions.
• Support plotter needs, vendor maintenance, and plotting-machine supplies.
• Promote a safe and healthy work environment and follow company policies and safety regulations.
• Wear personal protective equipment according to training guidelines.
• Maintain cleanliness in the designated workspace using 6S principles to reduce safety risks.
• Attend scheduled meetings, including weekly updates, system-process discussions, reports, and self-training and supportive training.
• Perform other related duties as assigned and required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree