Document Control Specialist

Allnorth Consultants Limited • Vancouver, BC

12d • Hybrid

About The Position

Allnorth is a multi-disciplinary engineering, project delivery, and construction services company. We provide smart and practical project solutions to clients in the metals and minerals, energy and renewables, fiber and chemicals, and infrastructure sectors. With offices across Canada and the US. Our team is our most valuable asset, and a triple bottom line (TBL) philosophy is at the heart of our business. It takes a talented, motivated and empowered team to delight our clients, driving profitability for all parties. When it comes to guiding principles, safety is part of our DNA, we are committed to building and nurturing Indigenous relationships, we support our communities, and we recognize the importance of environmental stewardship.

We are currently looking for an Intermediate Document Control Specialist to join our Vancouver team. As the successful candidate, you will be responsible for document control, distribution of documents, retrieval and filing of all project documents, and other related duties as directed by the Document Control Group Lead and is accountable to Project Managers for meeting scheduled deadlines. The location is flexible.

Requirements

• 3-5 years’ experience working with engineering and vendor documents
• A solid understanding of document lifecycles, revision control, and overall document control best practices
• Worked in various Electronic Document Management Systems (EDMS)
• Effective, professional communication with other departments, clients, and vendors
• A working knowledge of Microsoft Suite, Adobe Acrobat, and Bluebeam Revu
• Attention to detail
• Ability to multitask in a schedule-driven environment with shifting priorities
• A willingness to learn from a team of experienced document controllers
• Must reside within Canada, preferably within the Calgary or Vancouver area
• All applicants must be able to show proof of eligibility to work in Canada.

Nice To Haves

• A diploma, degree, or certificate in an applicable field is an asset, but not required

Responsibilities

• Work for multiple clients with varying requirements
• Quality check incoming and outgoing documents, in accordance with Allnorth’s QMS and client procedures
• Assist disciplines with understanding of internal and client document control requirements
• Attend project meetings as required
• Keep other personnel updated on new document versions and how to obtain access
• Handle records across various departments
• Create templates for use by other personnel
• Maintain confidentiality regarding sensitive documents

Benefits

• Work schedule and location are flexible, allowing for better work-life balance
• The ability to work On-site, Hybrid, or Remote
• Maternity leave top-up and parental leave
• Comprehensive benefits package includes extended health and dental coverage, and RRSP matching
• Employee Assistance Program for team members and their families
• A culture of respect and inclusivity fosters long-term relationships and a team atmosphere
• Professional development and growth opportunities (e.g. New and Young Worker Mentorship program)
• Opportunity to become a shareholder in a team-owned company
• Team Member Referral Program
• A paid “Volunteer Day” away from work to support the community
• Monthly “Lunch & Learn” sessions
• Opportunities to bond with other team members, have fun and make a difference through involvement in social and safety committees, as well as fundraising and community support initiatives (e.g. Movember, Pi Day, Food Banks, Women’s Shelters, Ronald McDonald House, Earth Day clean ups, etc.).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree