Document Control Specialist II

HNTB Corporation•Miami, FL

1d•Onsite

About The Position

This is a full-time document controls position that is responsible for administering the document lifecycle for engineering and construction documents for projects with our client, Miami Dade Aviation Department’s (MDAD). Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability. At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

Requirements

Associate's degree in relevant field and 3 years of relevant experience, or In lieu of degree, 5 years project controls, document control, and/or technical administrative support experience

Nice To Haves

Knowledge and experience with engineering document control management systems.
CSI Construction Documents Technologist (CDT) or equivalent.

Responsibilities

Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
Maintains the electronic project record files.
Copies and scans documents as needed to perform distribution and storage duties.
Prepares records for inactive storage according to the Records Retention Schedule.
May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
Performs and/or supports regular audits of document controls processes and procedures.
Performs other duties as assigned.