Document Control Specialist//Assistant

Millenniumsoft • Vernon Hills, IL

23h • Hybrid

About The Position

This is a contract position for a Document Control Specialist//Assistant at a Medical Device Company in Vernon Hills, IL. The role is for 4+ months with a 40-hour work week. The position requires 4 days onsite in Vernon Hills (Monday-Thursday, 8:00 am to 4:30 pm) and 1 day remote on Fridays. Business casual attire is expected. The role involves significant use of Microsoft Office, electronic document management systems, and learning management systems.

Requirements

• Advanced level experience using Microsoft Office (Excel, Word, Access Database)
• Electronic document management experience (SAP, MasterControl, Siemens TeamCenter)
• Learning Management Systems (updating training requirements)
• Experience in an Admin role for a fast-paced environment
• Ability to multi-task
• Advanced level in Microsoft office
• Attention to detail
• Commitment to work onsite - Monday, Tuesday, Wednesday, Thursday from 8:00 am to 4:30 pm.
• Using MasterControl and Learning Management skills
• Associate degree preferred, high school diploma or equivalent required.
• Excellent verbal and written communication skills.
• Strong collaboration across business functions.
• Ability to aggressively drive results in multiple projects simultaneously.
• Use of Microsoft Office software to generate formal procedures, control logs and databases.
• Two years of relevant work experience required, preferably in a regulated medical device or pharmaceutical environment.
• Understanding of blueprints, standard operating procedures, and overall documentation systems

Responsibilities

• Serve as the Electronic Document Management System (EDMS) and Learning Management System (LMS) administrator (e.g., maintain accurate users, assign passwords and privileges, update training requirements, etc.)
• Ensure timely, accurate and efficient preparation and management of documents
• Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents
• Process changes via the EDMS and DCN systems
• Provide database navigation and troubleshooting support for the EDMS, LMS and paper based DCN system)
• Assist managers to ensure required training is assigned and documented
• Update V. Mueller Product Database (VMPD)
• Provide documentation and training compliance metrics as requested
• Maintain central device master documentation
• Maintain records in accordance with record retention policies.
• Interface with internal and external auditors during review of the applicable quality management sub-systems (i.e., those pertaining to documentation, change control, and training)
• Continuous improvement of the change control, documentation control, and training systems.
• Successful completion of projects assigned by management to support business imperatives.
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED