Document Control Manager

AlfaTech • San Francisco, CA

1d • Hybrid

About The Position

At AlfaTech, we believe in more than just engineering solutions; we believe in promoting a culture of agility, collaboration, and inclusion. As a leading consulting engineering firm, we provide thoughtful engineering design that is technologically forward thinking, innovative, and environmentally conscious, ensuring that our contribution to our built environment is flexible, sustainable, and lasting across all the market segments we serve. If you're driven by a passion for engineering, innovation, and making a difference, if you thrive on challenges and adapt quickly to change, and if you are looking to be part of a dynamic team of empowered, smart, energized, professionals, then AlfaTech is the place for you.

Requirements

• Demonstrated experience as a self-directed, pro-active, and highly-motivated team player.
• Strong interpersonal and customer service skills and demonstrated ability to communicate with internal and external business partners.
• Basic understanding of contract and construction.
• Knowledge of codes, standards, and construction/engineering.
• Proclivity for catching the error and enacting appropriate solutions.
• Experience working on large-scale design and construction projects is highly desirable.
• Excellent verbal and written communication skills.
• Minimum of 5 years of direct experience in a Document Control Management role.
• Experience in mission-critical (data center) project designs.
• Familiarity with Microsoft Office Suite, Adobe Acrobat, SharePoint, ProCore, Autodesk Forma, G-Suite and other file management software is necessary.
• A four-year degree is preferred. However, a two-year technical degree augmented with courses and/or seminars in engineering change control, change requests, contract administration, project management is acceptable.

Responsibilities

• Establish, implement, administer, and continuously improve document/data management systems, standards, records management procedures, and related compliance processes.
• Configure, maintain, and govern SharePoint project sites to support controlled document workflows, access standards, version control, and project compliance requirements.
• Manage, enforce, and interpret standards for document collection, distribution, filing, version control, quality review, and controlled issuance to ensure project documentation is complete, accurate, and compliant with project requirements.
• Review contract and construction documents to ensure all internal and external deliverables align with project standards and requirements.
• Identify nonconforming documentation, evaluate alternatives, determine appropriate escalation or resolution paths, and recommend corrective actions on significant document control and compliance matters.
• Oversee and coordinate the development, quality review, and formal issuance of design packages, including drawings, specifications, basis of design documents, reports, and other project documentation.
• Attends and is an active participant in the design and construction project team.
• Provide document control training to team.
• Review project deliverable and internal meeting calendars, determine applicable documentation requirements, and coordinate timely capture and control of presentation materials and related records.
• Develop and maintain standardized document templates, formats, and reporting tools in Word, Excel, PowerPoint and G-Suite products to support project consistency and compliance with organizational standards.
• Institute and curate libraries of design deliverable.
• Other duties as assigned.

Benefits

• The final offer to our new team member will be dependent on several factors that may include but are not limited to the length, breadth, and depth of experience within the job and the industry, education, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree