Document Control Coordinator

Applied High Voltage, LLC • ,

9d • Remote

About The Position

Administers and maintains company documents to facilitate effective engineering & substation construction efforts.

Requirements

• Strong coordination, time management, active listening, verbal and written communication skills, critical thinking and reasoning skills.
• Self-motivated, able to learn quickly and independently.
• Computer literacy and proficiency using Excel and MS Office

Responsibilities

• Requesting and receiving vendor drawings for all Projects
• Filing, Stamping, and sending Vendor drawings to AHV Engineering for review
• Returning all reviewed vendor drawings back to the respected vendor
• Filing all documents from vendors to their respected locations.
• Updating Procurement Strategy Tracker with vendor drawing and closeout information for all projects.
• Sending Vendors out (AHV) 60 ,90 and IFC drawings for certain equipment as required VIA ShareFile and email.
• Moving AHV Engineering 60,90, and IFC drawings to the Document control Transmittal and Issued folders in SharePoint.
• Being a go between AHV engineering and vendors
• Requesting specific files from vendors as engineering requests them.
• Requesting FID numbers for the SCADA/ Study Engineering team
• Setting up meetings with Vendors and engineering as needed
• Currently leading 2 meetings with Control Enclosure vendors to keep the job moving.
• Updating meeting tracker and emailing the updated tracker out to the Vendor and AHV Team.
• Creating section 5 (Equipment Manuals & Energization Procedure) of the job Closeout book for all Projects.
• Requesting Closeout documents from vendor (warranty, certified drawings, Owner’s manuals, test reports, etc.)
• Updating the job book tracker for each project as the files are received.
• Working with Site team to collect Material Receiving checklist and Equipment Installation Checklists.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed