Document Control Clerk

AES Drilling Fluids • Houston, TX

4d • Onsite

About The Position

AES Drilling Fluids is seeking a detail-oriented Document Control Clerk to support an important records management project within our Human Resources department. This temporary, part-time role will play a key role in helping transition employee records into a more efficient digital filing system. This is expected to be a multi-month, on-site project with a schedule of up to 30 hours per week. Hourly pay: $23.50

Requirements

• High school diploma or GED required
• Experience managing a large volume of electronic documents and paper files is required.
• Highly proficient in Microsoft Office (advanced Microsoft Excel and PowerPoint) and Outlook, as well as internet research skills.
• Comfortable working in a fast-paced, constantly changing environment with an ability to meet deadlines and multi-task.
• Exceptional attention to detail and organizational skills.
• Strong interpersonal skills with the ability to communicate with a wide variety of audiences, both verbally and in writing.
• Pleasant personality and excellent customer service skills for effectively dealing with employees, customers, and other third parties.
• Ability to strictly preserve the confidentiality of sensitive and/or proprietary AES and employee information.

Nice To Haves

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

Responsibilities

• Organizes documents of terminated employee files and prepares for scanning.
• Creates tracking for all employee files to chronicle and record activity and status of each employee file.
• Scans relevant employee documents, as directed into electronic folders and checks scans for clarity.
• Records progress, communicates project timelines and submits updates weekly to managers.
• Assists team with archiving documents or files if appropriate.
• Disposes of confidential documents as directed.
• Assists with preparation of electronic folders to receive active employee documents.
• Deconstructs folders and prepares active employee files for scanning.
• Scans active employee files as directed.
• Moves documents to appropriate electronic folders and renames per key for each employee.
• Ensures that each document is catalogued accurately and stored properly.
• Handles records, make files and scans documents across various departments if requested.
• Performs other document related tasks as directed by the managers.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED