Document Control Clerk

Bayport Laboratories LLC • Houston, TX

21h

About The Position

As a Document Control Clerk at Bayport Laboratories, you will support the day-to-day management, organization, and maintenance of company documents and quality records. This position is responsible for ensuring documents are properly prepared, filed, issued, maintained, and archived in accordance with established document control procedures and applicable FDA, GMP, and internal quality standards. The Document Control Clerk works closely with Quality, Regulatory, Manufacturing, Operations, and other departments to maintain accurate and accessible documentation. The ideal candidate is highly organized, detail-oriented, dependable, and able to manage multiple priorities while maintaining confidentiality and accuracy.

Requirements

• High school diploma or equivalent required.
• Strong attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to prioritize and manage multiple tasks and deadlines.
• Ability to follow established procedures and instructions consistently.
• Good written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Word and Excel.
• Ability to learn and effectively use electronic document management systems and other company software.
• Basic understanding of document control and record-keeping practices.
• Basic knowledge of GMP and good documentation practices.
• Understanding of document versioning, filing, tracking, and retention practices.
• Ability to follow established procedures and recognize documentation discrepancies or missing information.
• Basic understanding of data integrity and controlled information.
• Demonstrates professionalism, accountability, dependability, and a collaborative work ethic.
• Commitment to personal and professional growth and continuous learning.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Strong filing, documentation, and record-keeping skills.
• Ability to accurately enter and maintain information in electronic systems and spreadsheets.
• Ability to manage multiple tasks and meet established deadlines.
• Ability to maintain confidential and controlled information.
• Strong follow-through and ability to track outstanding items.
• Ability to identify errors, inconsistencies, or missing information.
• Good written and verbal communication skills.
• Ability to work independently with appropriate direction and as part of a cross-functional team.
• Proficiency with Microsoft Word, Excel, Outlook, and other standard office applications.
• Ability to adapt to changing priorities and work effectively in a fast-paced manufacturing environment.

Nice To Haves

• Associate degree in Arts, Science, Applied Science, Business Administration, or a related field preferred.
• Previous experience in document control, records management, quality, administrative support, or a regulated manufacturing environment preferred.
• Experience in cosmetics, pharmaceuticals, food, medical devices, or other regulated industries is a plus.
• Basic understanding of GMP and good documentation practices preferred.
• Familiarity with FDA requirements and regulated documentation practices is a plus.
• Familiarity with quality systems and documentation within a manufacturing environment preferred.
• 1–2 years of related work experience in document control, administrative support, quality, records management, or a regulated manufacturing environment preferred.
• Experience working with controlled documents, quality records, databases, or electronic filing systems is a plus.
• Experience in a GMP-regulated environment is preferred but not required.

Responsibilities

• Assist with the preparation, processing, filing, issuance, revision, and archiving of controlled documents, including SOPs, work instructions, batch records, specifications, forms, and other quality documents.
• Maintain document logs, trackers, and databases to ensure documents are properly routed, reviewed, approved, issued, and archived.
• Verify that current and approved versions of documents are available for use and assist in removing or archiving obsolete documents in accordance with established procedures.
• Organize and maintain quality records and documentation to ensure records are accurate, complete, legible, traceable, and readily accessible.
• Maintain electronic and hard-copy filing systems and ensure documents are filed according to established procedures and retention requirements.
• Assist with document change requests, revisions, approvals, and implementation activities. Track outstanding document changes and follow up as needed.
• Enter and update document and record information accurately in electronic document management systems, spreadsheets, databases, and other company systems.
• Assist with retrieving, organizing, and preparing documents and records for internal audits, customer audits, and regulatory inspections.
• Assist with maintaining employee training records and documentation related to required procedures, SOPs, and other controlled documents.
• Assist with the controlled distribution of approved documents to appropriate departments and personnel.
• Communicate with Quality, Regulatory, R&D, Manufacturing, Operations, and other departments regarding document status, missing information, revisions, and record requirements.
• Assist with maintaining electronic document management systems (EDMS), ensuring documents are properly organized, accessible, and maintained according to established procedures.
• Follow company procedures and good documentation practices (GDP), as well as applicable FDA and GMP requirements, when handling controlled documents and quality records.
• Maintain confidentiality and security of company, employee, customer, and quality-related information.
• Identify opportunities to improve document organization, filing practices, tracking methods, and administrative processes.

Benefits

• 401(k)
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED