Document Control Analyst, Delivery Program

STACK Infrastructure • Denver, CO

21d • Onsite

About The Position

The Document Control Analyst will strengthen document governance across the Delivery Program PMO and project portfolio. This role owns the day-to-day administration and quality of the Center of Excellence document library, supports project teams in applying established document-control standards, and helps ensure records remain complete, current, accessible, and audit-ready throughout the project lifecycle. The successful candidate brings practical experience with engineering, architectural, and construction documentation and is comfortable working across SharePoint, Procore, and evolving document-management platforms. They will pair rigorous controls with responsive support and training for internal teams and external project participants.

Requirements

• 4+ years of document control experience supporting engineering, architectural, construction, infrastructure, or similarly technical project environments, including independent responsibility for document registers, revision control, audits, and project-team support.
• Working knowledge of construction and design documentation, including drawings, technical specifications, RFIs, submittals, revisions, and transmittals.
• Experience with Procore, SharePoint, and document-control systems comparable to Autodesk Forma Data Management.
• Strong organizational skills with demonstrated attention to detail, follow-through, and sound judgment in managing controlled records.
• Clear written and verbal communication skills and confidence training users with varied technical backgrounds.

Nice To Haves

• Bachelor’s degree in a related field.
• 5+ years of experience supporting complex, multi-project capital programs, with demonstrated experience administering SharePoint and Procore document-control practices, training users, and conducting documentation compliance audits.
• Familiarity with document-control governance, quality assurance, retention practices, and audit processes.
• Ability to interpret technical terminology and collaborate effectively with design, construction, and project-delivery teams.

Responsibilities

• Establish a reliable, governed source for PMO policy, process, procedure, templates, and project-delivery documentation.
• Improve consistency in how project teams organize, name, revise, retain, and retrieve records across the lifecycle.
• Give Delivery Program leadership meaningful visibility into documentation quality, compliance, and corrective actions.
• Enable project teams and partners to use the right platform and workflow for design, construction, and controlled records.
• Administer, maintain, and continuously improve the Center of Excellence document library, including controlled policy, process, procedure, template, and reference materials.
• Set up, manage, and maintain document-control systems and project records for historical, incoming, and outgoing documentation across the project portfolio.
• Apply the Document Control Plan, project folder structure, file naming conventions, retention requirements, and revision-control standards.
• Coordinate document intake, identification, distribution, revision, archival, and retrieval; maintain accurate document registers and revision histories.
• Review documents and records for accuracy, completeness, metadata, naming, version status, and appropriate storage location before publication or formal issue.
• Provide hands-on guidance to project teams on practical application of document-control standards and approved systems.
• Support the controlled management of design documents, drawings, specifications, RFIs, submittals, meeting records, change documentation, closeout records, and related project files.
• Conduct routine audits and quality checks across active projects; document findings, track corrective actions, and escalate recurring compliance risks.
• Partner with project leadership, design, construction, controls, commissioning, and external partners to resolve document-control issues and improve working practices.
• Maintain internal process documentation and job aids, and recommend updates when project needs, systems, or governance requirements change.
• Serve as a subject matter expert for implemented document-control platforms, including SharePoint and Procore, and help evaluate or adopt future data-management capabilities.
• Train new and existing users on folder structures, naming conventions, revision controls, and appropriate system use.
• Prepare routine reporting on document quality, audit results, adoption, exceptions, and corrective-action status.
• Identify opportunities to simplify workflows, reduce duplication, improve searchability, and strengthen record integrity.
• Perform general administrative responsibilities within the document-control function, including data entry, reporting, and user support.

Benefits

• medical, dental, and vision insurance
• a 401K program
• flexible spending accounts
• a cell phone subsidy

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree