Document Control Administrator

WesTrac • Guildford, WA

1d

About The Position

Shape how quality information is managed across a national organisation. If you love structure, clarity and making systems actually work, this is a role where your impact will be visible every day. We’re looking for a proactive Document Control Administrator to take ownership of our Document Management System (DMS) and play a key role in driving consistency, compliance and continuous improvement across the business. Reporting to the HSEQ Systems Supervisor , you’ll be trusted as the go‑to expert for document governance and quality frameworks — supporting teams nationally and helping ensure we meet ISO 9001 standards with confidence. Location: South Guildford Roster: Mon – Fri 8.5 hours (including lunch break)

Requirements

• At least 3 years’ experience in document control or a similar role
• Strong understanding of document management frameworks and DMS platforms
• Experience working within an ISO 9001 Quality Management System
• Solid skills in MS Office and SharePoint
• Excellent time management, communication and stakeholder engagement skills
• The ability to work independently while collaborating across teams

Nice To Haves

• Qualifications in Information Management or a related field
• Quality Internal Auditor certification
• Experience with data analysis, reporting or system optimisation

Responsibilities

• Own and manage the Document Management System (DMS) — workflows, version control, archiving and governance
• Act as the Subject Matter Expert , supporting, educating and guiding stakeholders nationwide
• Develop, maintain and improve the Quality Management Framework , including policies, procedures and manuals
• Lead and contribute to projects that enhance document control, quality and compliance
• Support integrated systems such as SharePoint, LMS, Promapp and OnTrac
• Deliver monthly quality and DMS reporting , turning data into meaningful insights
• Champion continuous improvement and ensure documents meet organisational and ISO standards

Benefits

• Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
• Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees