Document Compliance Manager- Active Clearance Required

LLNL • Livermore, CA

7d • Onsite

About The Position

Lawrence Livermore National Laboratory (LLNL) is seeking a Document Compliance Manager to support the document control and records management programs in the Superblock facilities. This lead role involves managing a team of document and compliance specialists and overseeing the entire document control program to ensure documents, records, and procedures comply with federal, institutional, and nuclear facility requirements. The position is located in the Superblock (SBK) within the Strategic Deterrence Directorate and requires full-time on-site presence. The role can be filled at either the A23.4 or A23.5 level, depending on the candidate's qualifications and experience.

Requirements

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Bachelor’s degree in communications, English or a related field, or equivalent combination of education and relevant experience.
• Experience with electronic document management systems, preferably Windchill (ELM-U).
• Strong proficiency in Microsoft Office Suite, including advanced Word and Excel, and Adobe Acrobat Pro.
• Strong knowledge of documentation standards, records retention practices, and applicable federal and nuclear regulations.
• Demonstrated ability to manage cross-functional work, influence stakeholders, and resolve sensitive issues with tact and judgment.
• Excellent attention to detail, problem-solving ability, and written and verbal communication skills.
• Strong collaboration and communication skills with the ability to work effectively across multidisciplinary teams.
• Extensive experience in document control, records management, or configuration management (A23.5 level).
• Experience leading teams and managing complex document control programs in highly regulated environments (A23.5 level).
• Demonstrated ability to lead, plan, manage, and oversee the development and implementation of new programs and projects from concept through execution (A23.5 level).

Nice To Haves

• Procedure Professional Association (PPA) certification.
• Experience with Superblock policies, procedures, and operating practices.

Responsibilities

• Lead, supervise, and provide administrative direction for a team of document specialists and document compliance personnel.
• Develop, implement, maintain, and update facility-wide document management policies, procedures, plans, and retention schedules.
• Oversee the full document lifecycle, including creation, drafting, review, approval, distribution, tracking, archival, retention, and destruction.
• Ensure document control and records management practices support compliance with federal regulations, institutional requirements, nuclear facility safety bases, and internal procedures.
• Serve as the subject matter expert for document management processes, practices, manuals, guidance documents, and related implementation plans.
• Monitor workflow, performance, and work quality, and participate in appraisals, mentoring, training, recruiting, and staff development.
• Manage document routing, revision control, inventories, metadata, and traceability using electronic systems such as ELM-U and other EDMS tools.
• Oversee electronic and physical records management, including cataloging, digitization, retention, and disposition.
• Collaborate with subject matter experts, facility management, training, engineering, IT, and program stakeholders to develop, revise, and implement controlled documents and operational procedures.
• Evaluate document control and procedure processes to verify requirements are adequately implemented and change control impacts are appropriately reviewed.
• Monitor internal performance metrics, develop dashboards and reports, and provide status updates to management.
• Lead, plan, coordinate, and conduct periodic assessments, including management self-assessments, observations, and inspections, to determine conformance with regulations, LLNL requirements, and SBK plans and procedures.
• Coordinate completion of corrective action plans related to deficiencies.
• Perform other duties as assigned.
• Identify, develop and implement process improvements to strengthen efficiency, compliance, and program effectiveness (A23.5 level).
• Support special projects, committee participation, and cross-functional initiatives as assigned (A23.5 level).
• Administer operational resources and support budget prioritization, balancing, and allocation as needed (A23.5 level).

Benefits

• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (depending on project needs)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level