Document Compliance Coordinator - Active Security Clearance Required

LLNL • Livermore, CA

1d • Hybrid

About The Position

Lawrence Livermore National Laboratory is hiring a Document Compliance Coordinator to navigate federal, institutional, and organizational requirements and support the Superblock facility within the Strategic Deterrence Directorate. The role collaborates with engineers and subject matter experts to develop, document, and evaluate technical procedures, documents, and safety plans. A hybrid schedule may be available after a probationary period, with in-office and remote-work arrangements determined by team and organizational needs.

The coordinator leads document compliance and control activities, including developing processes and procedures, reviewing operational documents, managing document routing and revision control, monitoring performance metrics, and advancing process improvements. The role also coordinates special projects and represents the facility in related programmatic, directorate, and Laboratory-wide initiatives.

Requirements

• At the time of hire, hold an active DOE Q-level clearance or an active Top Secret clearance issued by another U.S. government agency.
• Bachelor’s degree in communications, English, or a related field, or an equivalent combination of education and relevant experience.
• Advanced technical composition, writing, and editing skills, with experience composing professional documentation.
• Experience interpreting, reviewing, and analyzing procedures to determine whether activities comply with complex regulations and requirements.
• Demonstrated ability to manage cross-functional work, influence stakeholders, and resolve sensitive issues with tact and judgment.
• Strong collaboration and communication skills and ability to work effectively across multidisciplinary teams.
• Ability to manage competing priorities and apply project management principles to organize, coordinate, sequence, and accomplish work.
• Advanced organizational skills, attention to detail, accuracy, and follow-through.
• Strong proficiency in Microsoft Word and working knowledge of Excel, FileMaker Pro, Adobe Acrobat, and an electronic document management system such as SharePoint or Windchill; ability to learn new software quickly.

Nice To Haves

• Procedure Writer Certification from the Professional Procedure Association.
• Experience with Superblock policies, procedures, and operating practices.

Responsibilities

• Analyze, develop, and implement documentation processes, procedures, and practices to ensure facility activities comply with federal regulations, institutional procedures, and facility safety bases.
• Independently evaluate complex procedures and process documents, resolve implementation gaps, verify facility requirements are implemented, maintain safety-basis controls, and ensure required technical and management reviews are conducted.
• Serve as a subject matter expert on technical document control; interpret and analyze data and provide recommendations to senior management.
• Collaborate with subject matter experts, facility management, training, and SBK staff to lead reviews, revisions, and release of operational procedures through established change control processes affecting facility operations, systems, and LLNL programs.
• Monitor document tracking and routing and ensure revision control using electronic applications such as ELM-U/Windchill for document configuration management.
• Identify, establish, monitor, and analyze internal performance metrics; provide reports and recommendations to the SBK Document Compliance Manager.
• Develop, lead, and implement strategies for process improvement initiatives affecting major mission areas.
• Lead and coordinate complex special projects supporting document management and represent the facility in related programmatic, directorate, and Laboratory-wide initiatives.
• Perform other duties as assigned.

Benefits

• Flexible benefits package
• 401(k)
• Relocation assistance
• Education reimbursement program
• Flexible schedules, depending on project needs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level